Village of Erie
Office Open Monday-Friday
8:30 am-4:00 pm
901 8th Avenue
Erie, IL 61250
Phone: 309 659-7740
Erie School District: 309-659-2239; Website: www.ecusd.info
Erie High School, Erie Middle School, Erie Elementary School
Area Churches
Erie United Methodist Church: 811 8th Street, Erie, IL; 309-659-2541; Worship Service-9:00 am; Sunday School-10:15 am.
Erie Christian Church: 715 6th Avenue, Erie, IL; 309-659-2561; Worship Service-9 am; Sunday School-10:30 am.
Erie Baptist Church: 8th Avenue & 11th Street; 309-659-2163; Worship Service-10:25 am; Sunday School-9:15 am.
St. Ambrose Catholic Church: 820 5th Street, Erie, IL; 309-659-2781; Saturday Mass-4:00 pm; Sunday Mass- 8:30 am.
Newton Zion Reformed Church: 10645 Frog Pond Rd., Erie, IL; 309-659-2464; Worship Service-9:00 am; Sunday School-10:15 am
Fenton Methodist Church: 10019 Main Street, Fenton, IL; 815-778-3789; Worship Service-9:00 am; Sunday School-10:30 am.
Erie Evangelical Free Church: 1409 16th Avenue, Erie, IL; 309-659-7129; Worship Service-9:00 am; Sunday School-10:15 am.
VILLAGE OF ERIE
March 13, 2018
The Board of Trustees met in regular session in the Village Office of Erie on March 13, 2018. The meeting was called to order by President Marcia Smith at 6:31 and on roll call the following Trustees were found present: Kurt Wolf, Kathy Kuhnen, Becky Cox, Ella Bright, Chad Weaver, and Jeff Wirth.
** Trustee Kuhnen made a motion to approve the February minutes as written. Seconded by Trustee Cox. Roll
call was as follows: Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth. Nay: None.
** Trustee Wirth made a motion to approve the Treasurer’s report for February. Seconded by Trustee Bright.
Roll call was as follows: Wirth, Bright, Wolf, Kuhnen, Cox, and Weaver. Nay: None.
** Trustee Bright made a motion to approve paying the bills. Seconded by Trustee Wirth. Roll call was as
follows: Bright, Wirth, Wolf, Kuhnen, Cox, and Weaver. Nay: None.
** Sales tax for November 2017 was $8,849.86 and for December 2017 was $8,914.52. Recycling for January
2018 was 23,840 lbs. and for February 2018 was 23,720 lbs.
Public Comments
Sara Johnson and Craig Paulson gave a report on King’s Kloset’s progress. They have determined the building size and approximate location on the lot so as to not encumber the well if it should ever need to be pulled. $37,000.00 has been raised toward construction costs. They have raffles for a hog and a lawn mower starting next week. Attorney Shirk has given the Village’s proposed lease to Attorney Dan Hawkins.
Kris Schmidt, a county sheriff primary candidate introduced himself to the Board.
Joel Papineau reported on progress in the new Village Hall. He has received:
Drywall/Plaster Bids – for textured finish
Allied Construction, Bettendorf – $40,895.00
Stucco Solutions, Erie – not to exceed $42,878.00
Dropped Ceiling Bids – 2’x 2’ tile
Allied Construction, Bett. - $12,185.00
Fineline, Geneseo - $9950.00
Light Fixtures – 55 drop in fixtures, 2” x 2”, 3400 Lumens, 32 watt, LEDs
Cady Electric – $3740.01
Rutledge Electric - $5197.50
Rough-in wiring is done, 2 furnaces are online and the third is in progress, the conference room is insulated, and
the Legion storage room is framed.
Trustee Weaver made a motion to accept:
Stucco Solutions’ bid of $42,878.00,
Cady Electric’s bid of $3740.01, and
Fine Line’s bid of $9950.00
Seconded by Trustee Bright. Roll call was as follows: Weaver, Bright, Wolf, Kuhnen, Cox, and Wirth. Nay: None.
At 7:03 Trustee Wolf made a motion to go into closed session to discuss personnel and threatened litigation. Seconded by Trustee Kuhnen. Roll call was as follows: Wolf, Kuhnen, Cox, Bright, Weaver, and Wirth. Nay: None.
At 7:45 Trustee Kuhnen made a motion to return to open session. Second by Trustee Wolf. Roll call was as follows: Kuhnen, Wolf, Cox, Bright, Weaver, and Wirth. Nay: None.
Public Works Report
** Removed snow piles to farm & bought replacement rubber blades for plow
** Took the minimum requirement for salt to meet the contract, salt shed is full
** Filled potholes
** Decanted digester at the sewer plant
** Spent time at water plant pitching junk, checking inventory
** Mississippi Valley Pump came and resolved the digester pump motor issue
** Regenerated filters at the water plant, manganese is now close to zero
** Flushed hydrants
** Zaagman Plumbing came and did the yearly test on the backflow preventers at the water and sewer plants
** Have been dealing with sinkholes
** The trees behind Erie Foods have been removed and are piled to burn
** Shaun and Derek will be taking their general standards mosquito test next week. Once Shaun
passes that test he will take the mosquito test.
** The public is misusing the dumpster and burn pile near the sewer plant. Locking the gate at the end
of the workday and/or posting dumping hours were discussed. Further information will be
gathered. No action was taken.
** Shaun and Derek will seek bids for fencing, with and without barbed wire on top, around the sewer
plant.
Bids for roadwork – 9th Ave., by the old police station, Highland Avenue with Oak Street, and th
intersection of 6th St. and 7th Ave., by the Annex.
Stichter Construction, Erie - $39,086.80
Tri City Blacktop, Inc., Bettendorf - $61,193.00
Morrison Blacktop - $67,977.00
** Public Works needs more tools. They presented a list of Matco tools to the Board. Shaun and Derek are
going to gather more price information.
** Shaun found out that adding live hydraulics with an auger to the Township truck would cost
$8000 - $10,000.
Trustee Kuhnen made a motion to advertise for two summer workers with resume’ to be in to the Village Office by April 10th at 4:00 p.m. Seconded by Trustee Cox. Roll call was as follows: Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth.
Nay: None.
The Village’s uniform contract is almost up. Mayor Smith learned that Sandy Newton can screen print a “Village of Erie” logo on vests - $10, jackets - $40, t-shirts - $10, and sweatshirts - $20. Mayor Smith suggested purchasing employees 5 t-shirts, a jacket, and a couple sweatshirts and giving them a yearly allowance for jeans and laundry expenses. No action was taken at this time.
The purchase of the Township’s 2016, 3500 Dodge truck, with 3800 miles and snow plow and salt spreader was discussed. Trustee Wirth made a motion to purchase the Erie Township’s truck for $50,000.00. Seconded by Trustee Weaver. Roll call was as follows: Wirth, Weaver, Wolf, Kuhnen, and Cox. Nay: Bright. Trustee Kuhnen made a motion to finance the truck purchase through Erie State Bank for 5 years at a rate not to exceed 4% interest. Seconded by Trustee Cox. Roll call was as follows: Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth. Nay: None.
Trustee Kuhnen made a motion to hire Joel Papineau as a full-time Public Works employee at $20.00/hour. Joel will complete his current contract as project manager/laborer on its terms. The Mayor will determine his start date as a Public Works employee. Seconded by Trustee Cox. Roll call was as follows: Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth. Nay: None.
Trustee Weaver made a motion to approve the quote from Stichter Construction and Excavation for road work of $39,086.80 under the terms that for core out Stichter’s will haul to the sewer plant and the Village will then load Stichter’s trucks with millings from the sewer plant that will then be hauled to the job site to be worked. The Village will ask that the work on 9th Avenue, at the new well area, be delayed until completion of construction of the new King’s Kloset in order to prevent possible damage from big trucks to the new road. Seconded by Trustee Bright. Roll call was as follows: Weaver, Bright, Wolf, Kuhnen, Cox, and Wirth. Nay: None.
Trustee Weaver made a motion that Stichter’s will provide the blacktop for the roadwork. Seconded by Trustee Cox. Roll call was as follows: Weaver, Cox, Wolf, Kuhnen, Bright, and Wirth. Nay: None.
Trustee Kuhnen made a motion to pass Ordinance #721, which is required by Rural Development in order to get our grant, stating that our Water and Sewer Works Department can use our city streets. Seconded by Trustee Cox. Roll call was as follows: Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth. Nay: None.
Trustee Kuhnen made a motion to pass Ordinance #722, authorizing the issuance of up to $1,420,000.00 in revenue bonds. Seconded by Trustee Cox. Roll call was as follows: Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth. Nay: None.
Mayor Smith will put a resolution in The Review in support of the Illinois Bicentennial Celebration.
At 8:58, Trustee Cox made a motion to adjourn the meeting. Seconded by Trustee Bright. Roll call was as follows: Cox, Bright, Wolf, Kuhnen, Weaver, and Wirth. Nay: None.
VILLAGE OF ERIE
February 13, 2018
The Board of Trustees met in regular session in the Village Office of Erie on February 13, 2018. The meeting was called to order by President Marcia Smith at 6:32 p.m. and on roll call the following Trustees were found present: Kurt Wolf, Kathy Kuhnen, Becky Cox, Ella Bright, Chad Weaver, and Jeff Wirth.
** Trustee Wirth made a motion to approve the January 9, 2018 minutes as written. Seconded by Trustee
Weaver. Roll call was as follows: Wirth, Weaver, Wolf, Kuhnen, Cox, and Bright. Nay: None.
** Trustee Cox made a motion to approve the January Treasurer’s report. Seconded by Trustee Wirth. Roll
call was as follows: Cox, Wirth, Wolf, Kuhnen, Bright, and Weaver. Nay: None.
** Trustee Kuhnen made a motion to pay the bills as presented with the exception of GNK (uniforms) and
give Mayor Smith the authority to pay GNK when the issue is resolved. Seconded by Trustee Bright. Roll
call was as follows: Kuhnen, Bright, Wolf, Cox, Weaver, and Wirth. Nay: None.
** The Board received a thank you from Shaun Meier for the memorial gift for his mother.
** Sales Tax for October 2017 was $8830.00 and recycling for December 2017 was 26,540 pounds.
Public Comments
EHS teacher, Haley Hawkins, and student, Blake Misfeldt, attended on behalf of the classes of 2020 and 2021. The classes are sponsoring a 5K race on May 19, 2018 and are seeking route approval. Trustee Kuhnen made a motion to approve the race route. Seconded by Trustee Cox. Roll call was as follows: Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth. Nay: None.
Sara Johnson and Craig Paulson were present to speak to the Board about the future plans for King’s Kloset. King’s Kloset hopes to build a 2600 square foot building on the empty village lot on the corner of 9th Avenue and Main Street. They will lease the land from the Village. They have a lot of promised support/donations if the Village will work with them. Attorney Shirk explained the lease options available to the Village.
Trustee Weaver made a motion for Attorney Shirk to prepare a lease agreement between the Village and King’s Kloset for $1.00 per year. Seconded by Trustee Bright. Roll call was as follows: Weaver, Bright, Wolf, Kuhnen, Cox, and Wirth. Nay: None. At the February Board meeting the lease and King’s Kloset’s plans for the building will be presented and discussed.
Joel Papineau reported on progress in the new Village Hall
** He received 2 bids for the glass and doors.
Kurtz Glass, Rock Falls - $10,000.00
East Moline Glass - $12,880.00
Trustee Weaver made a motion to go with East Moline Glass, substituting polycarbonate for the bulletproof glass window between the interview room and interrogation room. Seconded by Trustee Bright. Roll call was as follows: Weaver, Bright, Wolf, Kuhnen, Cox, and Wirth. Nay: none.
** Joel recommends no floor drain in the interrogation room. Lack of use can lead to problems with sewer
gas. He recommends a floor that can be mopped. Trustees agreed.
** He would like to move the American Legion room against the back wall of the building between the two
big doors.
** Electric service is in and done and HVAC is probably 35% done. Plumbing will start within 2 days.
** He will wire the conference room for 3 monitor outlets.
** Joel will have the overhead lighting information ready for the next meeting.
Trustees Kuhnen and Bright will serve on the building committee and decide colors, countertops, etc. Painting the interior will be bid out.
At 7:25 Trustee Weaver made a motion to go into closed session to discuss personnel and pending litigation. Seconded by Trustee Cox. Roll call was as follows: Weaver, Cox, Wolf, Kuhnen, Bright and Wirth. Nay: None.
At 8:29 Trustee Kuhnen made a motion to return to open session. Seconded by Trustee Weaver. Roll call was as follows: Kuhnen, Weaver, Wolf, Cox, Bright, and Wirth. Nay: None.
Police Report
The Department was really busy in January. Meth is exploding in Whiteside County. The problem locations in town have been dealt with.
Public Works Report
** Met with the engineering firm that will be working at the schools. They needed to know about water and
sewer mains, storm drains, etc. They will be in contact quite a bit during the summer.
** The Village has all the right-of-ways for water and sewer needed to obtain the USDA loan.
** Replaced the water service line into Miller Real Estate’s building.
** Sent in quarterly nitrate and inorganic compounds report.
** VWC is coming with their root cutter for the sewer main along the highway.
** Disassembled and cleaned the chlorinator. While waiting outside for the chlorine to dissipate the chlorine
monitor went off so they now know that the monitor is working.
Bid opening for tree removal on farm behind Erie Foods – to cut down and pile in field to burn
** SAW Tree Removal - $3000.00, will grind roots
** Stichter Excavating - $5700.00, will pull roots
Trustee Weaver made a motion to accept The SAW Tree Removal bid for $3000.00 to clear the trees remaining at the sewer plant. Seconded by Trustee Wirth. Roll call was as follows: Weaver, Wirth, Wolf, Kuhnen, and Bright. Abstain: Cox. Nay: None.
The Township truck is going to be sold. Is the Village interested? It does not have the type of salt spreader that Shaun would like. Shaun is going to check on the cost to switch from the existing conveyer system to a live hydraulic system to spread salt. No action was taken at this time.
At 8:53, the Village Clerk had to leave the meeting. Trustee Kuhnen continued with the minutes.
Trustee Kuhnen made a motion to accept the engineering contract with IMEG Corp. for the sewer and water improvements, not to exceed $201,000.00. Seconded by Trustee Weaver. Roll call was as follows: Kuhnen, Weaver, Wolf, Cox, Bright, and Wirth. Nay: None.
Road repairs were discussed. Trustee Cox made a motion to give authority to Public Works employees, Shaun and Derek, and Trustee Weaver to get cost estimates to present at the next meeting for the possible asphalt work. Seconded by Trustee Bright. Roll call was as follows: Cox, Bright, Weaver, Wirth, Wolf, and Kuhnen. Nay: None.
President’s Report
** Sand Prairie will get the sewer plant hooked up to the internet. The antenna will have to be updated.
** The Village should be putting the nitrate filter plant, painting the water tower, and water meter
replacement out for bids this spring.
** Trustee Weaver made a motion to use general funds to pay for the preliminary engineering for the
improved truck route. Seconded by Trustee Cox. Roll call was as follows: Weaver, Cox, Bright, Wolf,
Wirth, and Kuhnen. Nay: None.
** Mayor Smith has started gathering information regarding getting fiber optics in the Village.
Trustee Weaver made a motion to extend Police Officer Brian Hawk’s probation until May 8, 2018. Seconded by Trustee Wirth. Roll call was as follows: Weaver, Wirth, Wolf, Kuhnen, Cox, and Bright. Nay: None.
Trustee Cox made a motion to transfer $60,000.00 from the building loan into the General Account for the new Village hall remodeling. Seconded by Trustee Bright: Roll call was as follows: Cox, Bright, Wirth, Weaver, Wolf, and Kuhnen. Nay: None.
At 9:35 Trustee Weaver made a motion to adjourn. Seconded by Trustee Cox. Roll call was as follows: Weaver, Cox, Wolf, Kuhnen, Bright, and Wirth. Nay: None.
VILLAGE OF ERIE
January 9, 2018
The Board of Trustees met in regular session in the Village Office of Erie on January 9, 2018. The meeting was called to order by President Marcia Smith at 6:30 p.m. and on roll call the following Trustees were found present: Kurt Wolf, Kathy Kuhnen, Becky Cox, Ella Bright, Chad Weaver, and Jeff Wirth.
** Trustee Wirth made a motion to approve the December 12, 2017 minutes and December 14, 2017
adjourned meeting board minutes as written. Seconded by Trustee Cox. Roll call was as follows:
Wirth, Cox, Wolf, Kuhnen, Bright, and Weaver. Nay: None.
** Trustee Kuhnen made a motion to approve the Treasurer’s report for December. Seconded by Trustee
Wirth. Roll call was as follows: Kuhnen, Wirth, Wolf, Cox, Bright, and Weaver. Nay: None.
** Trustee Bright made a motion to pay the bills as presented with the exception of Mississippi Valley Pump’s. Seconded by
Trustee Kuhnen. Roll call was as follows: Bright, Kuhnen, Wolf, Cox, Weaver, and Wirth. Nay: None.
** Sales tax for September 2017 was $8,705.80 and recycling for November was 21,960 lbs.
Public Comments
Gary Farrell would like the Village to investigate putting in fiber optics at its own expense. He feels it would benefit the Village. President Smith will call a neighboring town that is doing this to see how it works.
Joel Papineau reported on progress in the new Village hall.
** He received 2 bids for the heating and air conditioning system.
Wisdom Heating & Air Conditioning, Erie - $36,196.27
Young’s Heating & Air Conditioning, Port Byron - $26,095.00
** Teresa’s office and the conference room are framed up and the floor is level.
** The American Legion has asked for a storage area in the building. There would be room in the
garage area for an 8’ x 12’ storage room. The Board gave Joel the go-ahead to build the space.
** He had to add a second door in 2 offices for fire escapes.
** Eight or nine high school students will be coming in to help every school day for 1½ hours at
7:45, starting on January 10, 2018.
** Joel will be getting electrical bids next week. They will be for installing electric service on the back
outside wall of the office area and into the building with two 200 amp panels. Trustee Kuhnen made a
motion to give Joel Papineau and Mayor Smith the authority to accept or reject the electrical bids for
service to the building so it won’t have to wait a month for the next meeting.
Trustee Bright made a motion to approve the purchase of the heating and air conditioning system from Young’s Heating & Air Conditioning of Port Byron for $26,095.00. Trustee Cox seconded. Roll call was as follows: Bright, Cox, Wolf, Kuhnen, Weaver, and Wirth. Nay: none.
At 6:41 Trustee Cox made a motion to go into closed session to discuss personnel and threatened litigation. Seconded by Trustee Kuhnen. Roll call was as follows: Cox, Kuhnen, Wolf, Bright, Weaver, and Wirth. Nay: None.
At 7:48 Trustee Wolf made a motion to return to open session. Seconded by Trustee Kuhnen. Roll call was as follows: Wolf, Kuhnen, Cox, Bright, Weaver, and Wirth. Nay: None.
Police Report
The squad cars have had some damage to the striping along the side. Chief Lukehart has spoken to R & K in Clinton and it can be repaired for $595. He was given the go-ahead because it falls under general maintenance.
Public Works Report
** A pipe full of roots was replaced.
** A water main break on December 16th caused water to the Village to be shut off for about 45 minutes. That resulted in a
boil order. Shaun and Derek put a notice on Facebook, talked to the radio station, and notified food establishments. Notices
are not put on local news stations any more. The Board will work on establishing a protocol to notify the public in the future.
** MVP brought a pump housing back that was still defective. It was removed.
** The hydrant on Golfview Ct. was repaired.
** Met with the engineering firm that did the redesign of the digester. The digester has been foaming. Tom Glendenning has
been working well with them to find the cause of the problem.
** They will get bids for the removal of trees behind Erie Foods.
Mayor Smith and Trustees Bright and Kuhnen will come up with a boil order protocol.
Village Attorney
A state law was passed that says all municipalities must have a sexual harassment policy by January 15, 2018. Trustee Wirth made a motion to pass Sexual Harassment Ordinance #718 which follows the Illinois Municipal League sexual harassment policy. Seconded by Trustee Bright. Roll call was as follows: Wirth, Bright, Wolf, Kuhnen, Cox, and Weaver. Nay: None.
Trustee Wirth made a motion to pass cablevision Service Provider Fee Ordinance #719. Seconded by Trustee Weaver. Roll call was as follows: Wirth, Weaver, Wolf, Kuhnen, Cox, and Bright. Nay: None.
Trustee Weaver made a motion to pass Ordinance #720, to amend Section 6-4-8 regarding temporary fences around private, residential, swimming pools. Seconded by Trustee Kuhnen. Roll call was as follows: Weaver, Kuhnen, Wolf, Cox, Bright, and Wirth. Nay: None.
Trustee Kuhnen made a motion to advertise for a Public Works employee with applications to be submitted by 4:00 p.m., February 13, 2018 in the Village Office. Ads to be placed in the WNS newspapers, and giving President Smith the authority to decide where else to advertise. Seconded by Trustee Cox. Roll call was as follows: Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth.
Trustee Wirth made a motion to hire Tom Border as a temporary, part-time laborer to help in the new Village Office at $15.00/hour, not to exceed 30 hours per week and with no benefits. Seconded by Trustee Bright. Roll call was as follows: Wirth, Bright, Wolf, Kuhnen, Cox, and Weaver. Nay: None.
Trustee Weaver will mark Highland Avenue where roadwork needs to be done. The Board will need to decide whether to repair it in its entirety or in small parts.
King’s Closet is looking for a new space. No one had approached Mayor Smith or any Trustees so the Mayor went to talk to King’s Closet personnel about possibilities.
At 8:47 Trustee Wolf made a motion to adjourn. Seconded by Trustee Kuhnen. Roll call was as follows: Wolf, Kuhnen, Cox, Bright, Weaver, and Wirth. Nay: None.
VILLAGE OF ERIE
December 14, 2017
The Board of Trustees met in an adjourned meeting in the Village Office of Erie on December 14, 2017. President Marcia Smith called the meeting to order at 6:30 p.m. On roll call the following Trustees were found present: Kurt Wolf, Kathy Kuhnen, Ella Bright, Chad Weaver, and Jeff Wirth. Trustee Becky Cox was absent.
At 6:31 Trustee Weaver made a motion to go into closed session to discuss personnel, seconded by Trustee Wolf. Roll call was as follows: Weaver, Wolf, Kuhnen, Bright, and Wirth. Nay: None.
At 9:10 Trustee Kuhnen made a motion to return to open session, seconded by Trustee Bright. Roll was as follows: Kuhnen, Bright, Wolf, Weaver, and Wirth. Nay: None.
Trustee Weaver made a motion to extend Officer Brian Hawks’ probation 60 days. Trustee Wolf seconded. Roll call was as follows: Weaver, Wolf, Kuhnen, Bright, and Wirth. Nay: none.
Trustee Kuhnen made a motion to give Christmas bonuses in the form of a $150 VISA gift card to Jake, Brian, Derek, and Teresa; and a $200 VISA gift card to Will and Shaun. The Zoning Board members, Zoning Board Alternates, Substitute Clerk, Building Inspector, and Building Inspector Pro Tem will receive a fruit basket. Trustee Bright seconded. Roll call was as follows: Kuhnen, Bright, Wolf, Weaver, and Wirth. Nay: None.
Trustee Weaver made a motion to adjourn the meeting at 9:17, seconded by Trustee Wirth. Roll call was as follows: Weaver, Wirth, Wolf, Kuhnen, and Bright. Nay: None.
VILLAGE OF ERIE
December 12, 2017
The Board of Trustees met in regular session in the Village Office of Erie on December 12, 2017. The meeting was called to order by President Marcia Smith at 6:29 p.m. and on roll call the following Trustees were found present: Kurt Wolf, Kathy Kuhnen, Becky Cox, Ella Bright, Chad Weaver, and Jeff Wirth.
** Trustee Kuhnen made a motion to approve the November 14, 2017 minutes and December 4, 2017 special
meeting minutes as written. Seconded by Trustee Cox. Roll call was as follows: Kuhnen, Cox, Wolf, Bright,
Weaver, and Wirth. Nay: None.
** Trustee Kuhnen made a motion to approve the November Treasurer’s report. Seconded by Trustee Wirth.
Roll call was as follows: Kuhnen, Wirth, Wolf, Cox, Bright, and Weaver. Nay: None.
** Trustee Bright made a motion to approve paying the December bills as presented. Seconded by Trustee
Cox. Roll call was as follows: Bright, Cox, Wolf, Kuhnen, Weaver, and Wirth. Nay: None.
** Sales tax for August was $8456.71 and recycling for October was 18,190 lbs.
At 6:40 p.m. Trustee Kuhnen made a motion to go into closed session to discuss personnel. Seconded by Trustee Wolf. Roll call was as follows: Kuhnen, Wolf, Cox, Bright, Weaver, and Wirth. Nay: None.
At 7:29 p.m. Trustee Kuhnen made a motion to return to open session. Seconded by Trustee Cox. Roll call was as follows: Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth. Nay: None.
Police Report
** The Department has taken a lot of calls regarding phone scams.
** Golf cart registration letters were sent out in October for 2018 registration.
The Board did not object to President Smith giving approval to the Village bars to extend hours on Sunday, December 24, Christmas Eve, until midnight and on Sunday, December 31, New Year’s Eve, until 2:00 a.m.
Public Works Report
** Salt for the winter is lined up.
** Mississippi Valley Pump was in town and got the float system in for influent. They also looked at the chlorine
gas monitor. They will let Shaun know if a replacement sensor is all that is needed to get it up and running.
** The jetter was taken to Clinton to have a valve repaired and the drive chain replaced.
** The manhole at the intersection by the Elementary School and Annex was replaced over Thanksgiving.
** Spencer’s fixed the Village dump truck and Shaun or Derek picked up the plow from Johnson’s and then
they replaced some of the hydraulic lines.
** Shaun and Derek met with Dan Clark and started doing several sewer tests on their own. They will do these
tests weekly until they become familiar with the procedure.
** Shaun and Derek attended the water class in Freeport and feel they got some good information.
** Some work was done on the hydrant by Chad Keegan’s, but more still needs to be done. They will also be
working to repair a hydrant by Winckler’s.
** Christmas decorations are up.
** They are working with the engineering firm that put the digester together to get some information to resolve
some of the issues with the digester.
** Rutledge Electric replaced the meter base and electric panel on well #2.
** Derek and Shaun have followed up with the businesses that require grease traps. All businesses are making
progress. Shaheen’s was given until spring to do the work in a way that involves digging and that Mark feels
will be more effective.
** Shaun has the water books and is preparing to take the water test in the spring.
The Board would like the Public Works Department to come up with their top concerns for 2018 in regards to training, projects and equipment in order to do their jobs more efficiently.
Bid opening for tree removal at the sewer plant.
** SAW Tree Removal – to cut down the trees and grind the stumps out – $4700
** Brooks Brothers – to remove and pile the trees and remove the tree stumps - $8000
** Coers Custom Hardwoods – to remove and pile the trees and stump removal - $4500
** Stichter Excavating – to remove the trees and grub the stumps with an excavator. Trees around sewer pipes
will be cut off and treated with Tordon – $2950
Trustee Wolf made a motion to accept the bid from Stichter Excavating for $2950.00 to remove the trees from the sewer plant with the clarification that the trees will be piled for future burning. Seconded by Trustee Kuhnen. Roll call was as follows: Wolf, Kuhnen, Bright, Weaver, and Wirth. Abstain: Cox. Nay: None.
Bid opening for cemetery mowing
** Steve Possley – to mow and weed-eat - $775.00/ mow for 2018
Bid opening for 2-year farm lease
** Chad Jacobs - $209.00/acre
** Loren Gabriel - $190.00/acre
Trustee Kuhnen made a motion to accept Possley Mowing’s bid of $775.00 per mow for 2018. Trustee Bright seconded. Roll call was as follows: Kuhnen, Bright, Wolf, Cox, Weaver, and Wirth. Nay: None.
Trustee Weaver made a motion to accept Chad Jacobs’ bid of $209.00/acre for 2 years. Seconded by Trustee Bright. Roll call was as follows: Weaver, Bright, Wolf, Kuhnen, Cox, and Wirth. Nay: None.
Village Attorney Shirk
** The tax levy was provided to the Board in November. Trustee Wirth made a motion to pass Tax Levy
Ordinance #717. Seconded by Trustee Weaver. Roll call was as follows: Wirth, Weaver, Wolf, Kuhnen, Cox,
and Bright. Nay: None.
** The State of Illinois passed a law stating that by January 15, 2018 every unit of local government
in Illinois has to pass a sexual harassment policy. This will be taken care of at the January meeting.
** The Village’s cable TV franchise fee agreement is no longer valid. This will be discussed further at the
January meeting.
** The Village is receiving a bond from Rural Development so the Village needs to choose a bond counsel.
Trustee Bright made a motion to use EFB&C, Champaign, IL as the Village’s bond counsel. Trustee Kuhnen seconded. Roll call was as follows: Bright, Kuhnen, Wolf, Cox, Weaver, and Wirth. Nay: None.
President Smith spoke with Attorney Shirk about the high school building trades class coming in and working in the new Village Office on a volunteer basis. Attorney Shirk will write up a release and waiver. Trustee Kuhnen made a motion to approve the building trades class at EHS to do volunteer work on the new Village Hall with the waiver/release being signed by their parents if the student is under 18 years old. Trustee Cox seconded. Roll call was as follows: Kuhnen, Cox. Wolf, Bright, Weaver, and Wirth. Nay: None.
At 8:29, Trustee Kuhnen made a motion to adjourn to 6:30 on Thursday, December 14. Seconded by Trustee Bright. Roll call was as follows: Kuhnen, Bright, Wolf, Cox, Weaver, and Wirth. Nay: None.
VILLAGE OF ERIE
December 4, 2017
The Board of Trustees met in special session in the Village Office of Erie on December 4, 2017. President Marcia Smith called the meeting to order at 6:30 p.m. On roll call the following Trustees were found present: Kathy Kuhnen, Becky Cox, Ella Bright, Chad Weaver, and Jeff Wirth. Trustee Kurt Wolf was absent.
Trustee Wirth made a motion to go into closed session to discuss personnel at 6:30, seconded by Trustee Cox. Roll call was as follows: Wirth, Cox, Kuhnen, Bright, and Weaver. Nay: None.
At 7:18 Trustee Kuhnen made a motion to return to open session. Seconded by Trustee Bright. Roll call was as follows: Kuhnen, Bright, Cox, Weaver, and Wirth. Nay: none.
Christmas bonuses will be decided at the December 12, 2017 meeting.
Todd McCullough, Erie High School industrial arts teacher, suggested his building trades class of 8 students come in for 1 hour and 15 minutes each day after the first of the year to help Joel Papineau in the new village office. The Board should also consider another paid employee to help Joel when needed. No action was taken.
Trustee Wirth informed the Board that soil samples had been taken at the village owned farm and it may take a couple weeks to receive the results.
At 7:40 Trustee Wirth made a motion to adjourn. Trustee Weaver seconded. Roll call was as follows: Wirth, Weaver, Kuhnen, Cox, and Bright. Nay: none.
VILLAGE OF ERIE
November 14, 2017
The Board of Trustees met in regular session in the Village Office of Erie on November 14, 2017. The meeting was called to order by President Marcia Smith at 6:31 p.m. and on roll call the following Trustees were found present: Kurt Wolf, Kathy Kuhnen, Becky Cox, Ella Bright, Chad Weaver, and Jeff Wirth.
** Trustee Cox made a motion to accept the October 10th board minutes as written with Trustee Wirth seconding. Roll call was as
follows: Cox, Wirth, Wolf, Kuhnen, Bright, and Weaver. Nay: None.
** Trustee Kuhnen made a motion to approve the Treasurer’s report as presented and Trustee Wirth seconded. Roll call was as
follows: Kuhnen, Wirth, Wolf, Cox, Bright, and Weaver. Nay: None.
** Trustee Bright made a motion to approve paying all bills except invoice #2452 from Stichter Construction which needs clarification.
Seconded by Trustee Cox. Roll call was as follows: Bright, Cox, Wolf, Kuhnen, Weaver, and Wolf. Nay: None.
** The Board received letters from Seth Ryan requesting a donation for the annual Christmas Parade and from the Erie Fire Protection
District requesting a donation for equipment.
Trustee Kuhnen made a motion to donate $100 to the Christmas Parade with Trustee Cox seconding. Roll call was as follows: Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth. Nay: None.
Trustee Cox made a motion to donate $100 to the EFPD for equipment. Seconded by Trustee Weaver. Roll call was as follows: Cox, Weaver, Wolf, Kuhnen, Bright, and Wirth. Nay: None.
Veronica Stafford from the Erie Telepharmacy introduced herself and reported that the pharmacy has been well received. They hope to start delivery service in conjunction with Shaheen’s grocery.
At 6:45 Trustee Kuhnen made a motion to go into closed session to discuss personnel and threatened litigation. Seconded by Trustee Bright. Roll call was as follows: Kuhnen, Bright, Wolf, Cox, Weaver, and Wirth. Nay: None.
At 6:53 Trustee Kuhnen made a motion to return to open session. Seconded by Trustee Bright. Roll call was as follows: Kuhnen, Bright, Wolf, Cox, Weaver, and Wirth. Nay: None.
Public Works Report
** Shaun and Derek attended a Safety Training Seminar in Fulton.
** Some truck route signs have been put up. Truckers are becoming familiar with the new route.
** VWC came and sucked out the clarifier. The chain for the auger was put back on and the clarifier is up and running.
** Spencer’s is still working on the truck, and the snow plow is done.
** The cemetery, park and fountain have been winterized.
** MVP came and put in the new float system for the influent. They will come back and look into a chlorine alarm.
** Rutledge Electric got all the stuff for well #3 moved inside, and got lights and outlets in the building. Doug also got in touch with ComEd
about a new meter base for well #2. Once the new meter base is in the panel will be replaced.
** A sink hole in the alley by Papineau’s was caused by tree roots cracking a sewer pipe. It has been fixed.
** The engine on the jetter is not building pressure like it should. Shaun spoke to a rep at Sewer Equipment and someone will have to come
look at it or it will need to be taken there and looked at.
** The manhole replacement by the school should start the week of Thanksgiving.
** Illinois Rural Water is offering a half day seminar December 7 in Freeport for $45 per person. Shaun thinks it would be good for both
him and Derek to attend.
Trustee Wirth made a motion to approve Shaun’s and Derek’s attendance at the Illinois Rural Water seminar on December 7th and to pay the $45 fee for each of them. Trustee Kuhnen seconded. Roll call was as follows: Wirth, Kuhnen, Wolf, Cox, Bright, and Weaver. Nay: None.
** Dan Clark sent Shaun information on 4 books regarding water. Shaun would be able to study them this winter and take the water
test in the spring.
Trustee Wolf made a motion for Shaun to purchase the books he needs for the water supply licensing courses, not to exceed $700. Seconded by Trustee Cox. Roll call was as follows: Wolf, Cox, Kuhnen, Bright, Weaver, and Wirth. Nay: none.
The Board discussed clearing out the trees and fence at the sewer plant. A one-week rental of an excavator is approximately $2900 plus the cost of Shaun’s and Derek’s time to do the job. Public Works will get estimates for having the tearing out done by someone else and the cost of a replacement fence so Shaun and Derek will be free to take care of Village work.
The Board needs to finalize a list of areas that need patching next year so we can get bid notices sent out in December or January.
Loreli, from USDA, notified Mayor Smith that a $194,000 grant and $1.4 million loan at 1.125% interest for 40 years have been approved. This money will go towards painting the water tower, purchasing smart water meters, and building the nitrates filter plant. Loreli will contact Illinois Rural Water regarding billing rates for water so the loan can be serviced. Title work still needs to be done to verify land ownership/valid easement/right-of-way for the water and sewer lines and the building site. Scott Kammerman, from Missman Engineering, hopes to have engineering work done by March, then the Village can go out for bids.
The Board discussed billing practices. It would like to receive timely bills, and bills that show a breakdown of date(s) and hours worked, materials used, equipment rate and time used, etc. It would also like our Public Works guys to keep track of the work to verify the charges. The Board has the responsibility to inform those doing work for the Village what information the Board expects to see on their invoices.
Attorney Bill Shirk’s Report
** He provided the levy ordinance. The Board needs to consider it and take action next month.
** The Board will also need to pick a Bond Council for the Rural Development bonds next month.
** Reflectors along roadways need to specifically be added to the exceptions section of the ordinance that prohibits obstructions on
roadways. The Board will consider this. No action taken.
** The liquor code is being reviewed and changes will have to be made. No action taken.
** The proposed pool fence ordinance regarding the time frame of construction start/completion needs to be settled. No action taken.
** Police Department on call/overtime/vacation policy was discussed. The Police Department was asked for its input. The Village manual
may need to be updated.
Trustee Cox made a motion to advertise for bids for the cemetery mowing contract, with a 1 or 2 year option, due in the Village office by 4:00 p.m., December 12. Seconded by Trustee Bright. Roll call was as follows: Cox, Bright, Wolf, Kuhnen, Weaver, and Wirth. Nay: None.
Trustee Weaver made a motion to have Gold Star FS perform soil testing at the Village farm so the Village can keep track of its condition. Trustee Wolf seconded. Roll call was as follows: Weaver, Wolf, Kuhnen, Cox, and Bright. Abstain: Wirth. Nay: None.
Trustee Kuhnen made a motion to advertise for bids for the farm lease for 137.3 tillable acres to be turned in to the Village office by 4:00 p.m., December 12th , with the Village reserving the right to accept or reject any or all bids. Trustee Wolf seconded. Roll call was as follows: Kuhnen, Wolf, Cox, Bright, Weaver, and Wirth. Nay: None.
Gene Johnston, Director of the County Health Department, looked at the old Erie Ag property. He stated that it is a health/safety issue and he will send a letter to the owner. The letter will state that it is condemned if it is condemnable.
Doug Farran’s phone number is suspended, but the Village will keep the phone in case someone needs it.
Joel is working on the floor in the new Village building and is working on getting bids for the HVAC system. $14,0000 worth of flooring, insulation, doors, and other materials are in the building. The new roof was $34,000 and to install/fire rate the ceiling was $8000. Trustee Kuhnen made a motion to authorize Mayor Smith to transfer funds from the construction loan to the general fund to pay these bills. Trustee Wirth seconded. Roll call was as follows: Kuhnen, Wirth, Wolf, Cox, Bright, and Weaver. Nay: None.
At 8:40 Trustee Bright made a motion to adjourn. Trustee Cox Seconded. Roll call was as follows: Bright, Cox, Wolf, Kuhnen, Weaver, and Wirth. Nay: None.
VILLAGE OF ERIE
October 10, 2017
The Board of Trustees met in regular session in the Village Office of Erie on October 10, 2017. The meeting was called to order by President Marcia Smith at 6:30 p.m. and on roll call the following Trustees were found present: Kurt Wolf, Kathy Kuhnen, Becky Cox, Ella Bright, Chad Weaver, and Jeff Wirth.
** Trustee Kuhnen made a motion to accept the September 12th board minutes as written with Trustee Wolf
seconding. Roll call was as follows: Kuhnen, Wolf, Cox, Bright, Weaver, and Wirth. Nay: None.
** Trustee Kuhnen made a motion to approve the Treasurer’s report as presented and Trustee Cox seconded.
Roll call was as follows: Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth. Nay: None.
** Trustee Kuhnen made a motion to pay the bills, except for Vulcan, and give Mayor Smith the power to act
on paying Vulcan once Shaun and Derek get more information regarding the truck route signs. Seconded
by Trustee Bright. Roll call was as follows: Kuhnen, Bright, Wolf, Cox, Weaver, and Wirth. Nay: None.
** Recycling for August was 21,380 pounds.
Mayor Smith reported that the roof on the new Village Hall is complete. Joel had Sterling Roofing come back
and complete it to his satisfaction. The Village also received a bill for an additional $966.00 from Stucco Solutions, Inc. Joel reported that there was miscommunication regarding removal of nails and lathe in the old ceiling. Trustee Cox made a motion to pay Stucco Solutions, Inc. $966.00 for the additional labor with Trustee Weaver seconding. Roll call was as follows: Cox, Weaver, Wolf, Kuhnen, Bright, and Wirth. Nay: None.
At 6:42 Trustee Kuhnen made a motion to go into closed session to discuss personnel. Trustee Wirth seconded. Roll call was as follows: Kuhnen, Wirth, Wolf, Cox, Bright, and Weaver. Nay: None.
At 7:51 Trustee Cox made a motion to return to open session, seconded by Trustee Bright. Roll call was as follows: Cox, Bright, Wolf, Kuhnen, Weaver, and Wirth. Nay: None.
Trustee Cox made a motion to increase staff salaries as follows:
Will Lukehart to $24.72/hr.
Shaun Meier to $17.94/hr.
Teresa Byam-Adamson to $13.40/hr.
Jacob Jordan to $19.57/hr.
Derek Ward to $17.14/hr.
Brian Hawk to $15.97/hr.
Doug Wherry to $4500/year.
Seconded by Trustee Bright. Roll call was as follows: Cox, Bright, Wolf, Kuhnen, Weaver, and Wirth. Nay: None.
Police Report
** Trustee Kuhnen made a motion for the Village to donate $100.00 to the Police Department to purchase Trick or Treat candy to
hand out on Halloween. Trustee Wolf seconded. Roll call was as follows: Kuhnen, Wolf, Cox, Bright, Weaver, and Wirth.
Nay: None.
** With the increased number of golf carts being registered, new colored permits are being made for registered golf carts. Permits
are valid for one calendar year, January to December. Permits are displayed on the windshield and will now change color each
year.
Public Works Report
** Heritage park and the cemetery will be winterized in the next month.
** The sinkhole at the intersection of 6th Street and 7th Avenue is being taken care of by Stichter Construction. A
new manhole is ordered to replace the old cracked one and once it arrives it will be about a 2 day project.
** Rutledge Electric replaced the electric box on the Triangle.
** Shaun and Derek worked 3 nights flushing the hydrants. A hydrant near Chad Keegan’s is operational, but
needs to be repaired.
** The snow plow will be repaired and gotten ready for winter.
** The chain for the auger on the primary clarifier came off. VWC should be coming in the next couple days to
vacuum it out. Then the chain can be put back on and they will get the clarifier up and running.
** Truck route signs are all here. Placement needs to be finalized and they will be sunk in.
** Millings were placed behind the laundromat and by the old police station.
** Omni Site is in at the sewer plant. Dan Clark will come over and help set it up.
** Shaheen’s was informed that it needs a grease trap. Shaheen’s and P.J.‘s have no basement so the installation will be more
complicated and may take longer than the 3 months given for installation. Trustee Kuhnen made a motion to give the Public
Works Department the authority to decide on the timeline for their grease trap installation. Seconded by Trustee Cox. Roll call
was as follows: Kuhnen, Cox, Wolf, Bright, Weaver and Wirth. Nay: None.
** Guru (Joel Papineau) will give an estimate on what it will take to fix the yellow dump truck.
** We have a surplus of salt because of last year’s mild winter. Salt for this year was ordered in the spring since
we are contracted to do so.
** The sewer plant needs to get internet service in order to do the reports on the new computer.
Bid Opening for the road grader
** SAW Tree Removal - $1000.00
** B & B Industrial - $500.00
Trustee Wirth made a motion to accept the bid from SAW Tree Removal for $1000.00 for the road grader. Seconded by Trustee Bright. Roll call was as follows: Wirth, Bright, Wolf, Kuhnen, Weaver. Abstain: Cox. Nay: None.
There were 2 applicants for the 2 positions to help with snow removal. Trustee Wirth made a motion to hire Kenneth Cole and Joel Papineau for part-time, temporary, as needed, snow removal at $15.00/ hour. Trustee Cox seconded. Roll call was as follows: Wirth, Cox, Wolf, Kuhnen, Bright, and Weaver. Nay: None.
The Board discussed purchasing a skid loader instead of using the backhoe for every job. No action was taken.
Village Attorney Shirk brought and explained the following business:
** Increasing the garbage service charge. The rate for the Village increased in August. Trustee Kuhnen made a motion to approve
Ordinance 715 which will increase the garbage service charge $.50 per month starting with the November 2017 bill. Seconded
by Trustee Cox. Roll call was as follows: Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth. Nay: None.
** Adding a STOP sign. Trustee Bright made a motion to approve Ordinance 716, which places a STOP sign at 10th Ave. where it
meets 5th St. Seconded by Trustee Kuhnen. Roll call was a follows: Bright, Kuhnen, Wolf, Cox, Weaver, and Wirth. Nay: None.
** Temporary fencing around pool construction was discussed. No action was taken.
** Intergovernmental Agreement with Erie Township. With this agreement the Township may use its equipment and personnel to
perform repairs, maintenance and snow removal on city streets as requested at the direction of the Mayor or Public Works
Director or employee of the Public Works Department. Trustee Wirth made a motion to authorize the Village President and Clerk
to sign an Intergovernmental Agreement with Erie Township, Trustee Weaver seconded. Roll call was as follows: Wirth, Weaver,
Wolf, Kuhnen, Cox, and Bright. Nay: None.
** Trustee Wirth made a motion to approve Missman Engineering applying for a TARP grant (truck route) for approximately $3500.
Seconded by Trustee Cox. Roll call was as follows: Wirth, Cox, Wolf, Kuhnen, Bright, and Wirth. Nay: None.
** Trustee Kuhnen made a motion to approve Trick or Treat hours being 5:00 – 7:00 p.m. on October 31, 2017. Trustee Bright
seconded. Roll call was as follows: Kuhnen, Bright, Wolf, Cox, Weaver, and Wirth. Nay: None.
** A schedule for increasing water rates was discussed. Rates have not increased for years. No action was taken.
** The old Erie Ag building was discussed. Mayor Smith is waiting for a return call from Gene Johnston, Director of the County
Health Department. She wants him to come and look at the building.
** Cemetery mowing, cleaning up the cemetery fence line and the dirt pile at the back of the cemetery were
discussed. This discussion will continue at the November meeting.
** The sidewalk in the cemetery from Albany Road to the Monument was discussed. Some has been replaced.
Another part needs to be replaced. This project could be added to next year’s sidewalk replacement bid.
No action was taken.
** The Board was asked to be thinking about road patching jobs for 2018. This discussion will continue at the
November meeting.
At 9:20 Trustee Weaver made a motion to adjourn. Trustee Wolf seconded. Roll call was as follows: Weaver, Wolf, Kuhnen, Cox, Bright, and Wirth. Nay: None.
VILLAGE OF ERIE
September 12, 2017
The Board of Trustees met in regular session in the Village Office in the Village of Erie on September 12, 2017. President Smith called the meeting to order at 6:30 p.m. and on roll call the following Trustees were found present: Kurt Wolf, Kathy Kuhnen, Becky Cox, Ella Bright, Chad Weaver, and Jeff Wirth.
** Trustee Kuhnen made a motion to accept the August 8, August 17, and August 29, 2017 minutes as written. Trustee Cox
seconded. Roll call was as follows: Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth. Nay: None.
** Trustee Kuhnen made a motion to approve the Treasurer’s report as presented for August 2017, seconded by Trustee Bright. Roll
call was as follows: Kuhnen, Bright, Wolf, Cox, Weaver, and Wirth. Nay: None.
** Trustee Wirth made a motion to approve payment of the monthly bills, seconded by Trustee Cox. Roll call was as follows: Wirth,
Cox, Wolf, Kuhnen, Bright, and Weaver. Nay: None.
** Sales tax for May 2017 was $8267.32 and for June 2017 was $8639.07. July 2017 recycling was 22,500 pounds.
** Joel Papineau gave an update on progress at the new village hall:
** The roof is ready to go and Sterling Commercial Roofing will begin their work within a week.
** Joel received one bid for preparing the interior ceiling, board hanging and fire taping. Trustee Wirth made a motion to
accept the bid from Stucco Solutions, Inc., Erie of $7275.00 to fire rate the ceiling. Trustee Bright seconded and roll
call was as follows: Wirth, Bright, Wolf, Kuhnen, Cox, and Weaver. Nay: None.
** At 7:43 Trustee Kuhnen made a motion to go into closed session to discuss personnel, seconded by Trustee Wolf. Roll call was as
follows: Kuhnen, Wolf, Cox, Bright, Weaver, and Wirth. Nay: None.
** At 7:51 Trustee Kuhnen made a motion to return to open session, seconded by Trustee Wolf. Roll call was as follows: Kuhnen,
Wolf, Cox, Bright, Weaver, and Wirth. Nay: None.
** Trustee Kuhnen made a motion for the Public Works department to work on the wording and placement of truck route signs so
heavy trucks will avoid going through the downtown triangle. Trustee Cox seconded. Roll call was as follows: Kuhnen, Cox, Wolf,
Bright, Weaver, and Wirth. Nay: None.
** The clothing/laundry contract with G & K was discussed. No action was taken at this time.
** Trustee Kuhnen made a motion to advertise for 2 temporary, part-time, as needed, employees for snow removal with
applications to be turned in to the Village Office by 4:00 p.m. on October 12, 2017. Seconded by Trustee Cox. Roll call was as
follows: Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth. Nay: None.
** Village Attorney Shirk reported that the audit is finished and copies will be delivered on September 20 or 21.
** Mayor Smith reported that Al only charged the Village $8.00/sq. ft. for sidewalks instead of the quoted $9.05.
** Mayor Smith also reported on the proposal from the Village auditor, Minor, Gilroy & Meade. Their fee will be the same for 2018,
$9000.00, with a $100.00 increase in each of the following 2 years. Trustee Wirth made a motion to accept the 3-year contract,
seconded by Trustee Weaver. Roll call was as follows: Wirth, Weaver, Wolf, Kuhnen, Cox, and Bright. Nay: None.
** Trustee Weaver made a motion to advertise to accept bids, due at the Village Office at 4:00 p.m. on October 10, to sell the road
grader. Seconded by Trustee Wirth. Roll call was as follows: Weaver, Wirth, Wolf, Kuhnen, Cox, and Bright. Nay: None.
** In August Denny Pate of Moring Disposal told the board that their rates would be increasing. Trustee Cox made a motion to
increase garbage rates $1.00 per billing cycle starting with the November bill. Seconded by Trustee Kuhnen. Roll call was as
follows: Cox, Kuhnen, Wolf, Bright, Weaver, and Wirth. Nay: None. This results in an increase from $16.00 to $17.00 bimonthly.
** The Board discussed changing a yield sign at 5th Street and 10th Avenue to a stop sign. This change requires an ordinance so
Attorney Shirk will bring the necessary paperwork to act on this change to the October meeting.
** Trustee Kuhnen brought up the old “Erie Ag” building on 12th Street. Mayor Smith will talk to the owner. No other action taken at
this time.
** Trustee Kuhnen made a motion to extend Doug Farran’s leave of absence through December 31, 2017. Trustee Cox seconded.
Roll call was as follows: Kuhnen, Cox, Wolf, Bright, and Wirth. Nay: Weaver.
** Trustee Kuhnen made a motion to approve the Christmas parade for December 2, 2017. Trustee Cox seconded. Roll call was as
follows: Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth. Nay: None.
** Public Works employee Derek Ward brought up the condition around the sewer plant. There are trees that need to be removed
and some fencing that may need to be replaced. No action taken.
** At 8:54 Trustee Kuhnen made a motion to adjourn, seconded by Trustee Bright. Roll call was as follows: Kuhnen, Bright, Wolf,
Cox, Weaver, and Wirth. Nay: None.
August 29, 2017
The Board of Trustees met in adjourned session in the Village Office in the Village of Erie on August 29, 2017. President Marcia Smith called the meeting to order at 6:30 p.m. On roll call the following Trustees were found present: Kurt Wolf, Kathy Kuhnen, Becky Cox, Ella Bright, Chad Weaver, and Jeff Wirth.
** Evaluations were discussed.
** Which roads should be patched before winter was discussed. Trustee Cox made a motion to
accept Stichter Construction & Excavating’s bid for asphalt work on 5th Street, between 9th &
10th Ave., 6th St. by Tom Lyle’s, and the high school corner at 7th Ave. for a total not to exceed
$8700.00, and was seconded by Trustee Bright. Roll call was as follows: Cox, Bright, Wolf,
Kuhnen, Weaver, and Wirth. Nay: None.
** Mosquito spraying will continue.
** Trustee Kuhnen will suspend Doug Farran’s cell phone to save $20.00 per month.
** New school zone and truck route signs were discussed. No action was taken.
** A new sidewalk on 9th Ave. where the old Police Station was torn down was discussed.
Replacing it was tabled until 2018.
At 7:35 Trustee Cox made a motion to adjourn, seconded by Trustee Bright. Roll call was as follows: Cox, Bright, Wolf, Kuhnen, Weaver, and Wirth. Nay: None.
August 17, 2017
The Board of Trustees met in adjourned session in the Village Office in the Village of Erie on August 17, 2017. The meeting was called to order by President Marcia Smith at 6:30 p.m. and on roll call the following Trustees were found present: Kurt Wolf, Kathy Kuhnen, Becky Cox, Ella Bright, Chad Weaver, and Jeff Wirth.
** The Board discussed roofing proposals from Sterling Commercial Roofing, Beckwith Commercial
Roofing, Boss Roofing, and Hammer Construction. They decided to waive the bidding process
and Trustee Wirth made a motion to accept the proposal from Sterling Commercial for a cost of
$34,000, which includes the gutter. Trustee Weaver seconded. Roll call was as follows: Wirth,
Weaver, Wolf, Kuhnen, Cox and Bright. Nay: None.
** At 7:06 Trustee Kuhnen made a motion to go into closed session to discuss personnel. Seconded
by Trustee Cox. Roll call was as follows: Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth. Nay: None.
** At 7:53 Trustee Kuhnen made a motion to return to open session, seconded by Trustee Cox. Roll
call was as follows: Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth. Nay: None.
** The Board discussed road patching and still has questions they would like answered. They
tabled a decision until another adjourned meeting.
** President Smith will look at the Village’s ordinance regarding the process of homeowners paying
for sidewalk replacement/repair when the homeowner wanted the sidewalk torn up for a
project.
** Trustee Wirth made a motion to hire Joel Papineau for temporary, part-time employment as
project manager/laborer to renovate the new village hall at $25.00 per hour with no benefits or
overtime, and starting on August 28, 2017. Trustee Cox seconded. Roll call was as follows:
Wirth, Cox, Wolf, Kuhnen, Bright, and Weaver. Nay: None.
** Signage for a truck route that will avoid the triangle was discussed. No action was taken.
** The new sidewalk in front of the Village Hall, where it meets the existing sidewalk was discussed.
There is a noticeable dip where the new section meets the old section. Trustee Weaver
wondered why the project engineer signed off on the job when the sidewalk is not level.
President Smith will call Cindy at Missman’s and let her know the Board is not happy with the
quality of that section and another spot by the Post Office and see if Missman’s will back up
their work.
Trustee Kuhnen made a motion to adjourn to August 29, 2017 at 6:30 p.m., with Trustee Bright seconding. Roll call was as follows: Kuhnen, Bright, Wolf, Cox, Weaver, and Wirth. Nay: None.
August 8, 2017
The Board of Trustees met in regular session in the Village Office in the Village of Erie on August 8, 2017. The meeting was called to order by President Marcia Smith at 6:30 p.m. and on roll call the following Trustees were found present: Kurt Wolf, Kathy Kuhnen, Becky Cox, Ella Bright, Chad Weaver, and Jeff Wirth.
** A motion to approve the July 11, 2017 minutes was made by Trustee Kuhnen and seconded by
Trustee Cox. Roll call was as follows: Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth. Nay: None.
** Trustee Wirth made a motion to approve the Treasurer’s report for July 2017 and seconded by
Trustee Bright. Roll call was as follows: Wirth, Bright, Wolf, Kuhnen, Cox, and Weaver. Nay: None.
** Trustee Bright made a motion to approve payment of the monthly bills, seconded by Trustee Kuhnen. Roll
call was as follows: Bright, Kuhnen, Wolf, Cox, Weaver, and Wirth. Nay: None.
** Sales Tax for April 2017 was $7,717.25 and recycling for June 2017 was 31,200 pounds.
** Denny Pate from Moring Disposal was at the meeting to discuss their rate increase of 2.2% which amounts to
$.52 per household. The last increase was in October 2015.
At 6:40 p.m. Trustee Kuhnen made a motion to go into closed session to discuss personnel, seconded by Trustee Wirth. Roll call was as follows: Kuhnen, Wirth, Wolf, Cox, Bright, and Weaver. Nay: None.
At 7:20 Trustee Bright made a motion to return to open session, seconded by Trustee Cox. Roll call was as follows: Bright, Cox, Wolf, Kuhnen, Weaver, and Wirth. Nay: None.
Police Report
** Chief Lukehart presented information on a continuing education class offered by the Public Agency Training
Council that meets all the CE requirements for his position. Trustee Kuhnen made a motion to approve the
cost of $325.00 for the class plus 2 nights lodging, mileage, and $40.00/day for meals. Trustee Cox seconded.
Roll call was as follows: Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth. Nay: None.
** The new computer is in and has GPS and a camera.
Public Works Report
** Picked up the new mosquito sprayer and have used it. It works great.
** Took the dump truck to Spencer’s in Morrison for its yearly inspection. There is a lot of work that needs to be
done on the truck.
** A lot of short power outages lately resulted in the water tower and sewer plant shutting off each time. Derek
met with Dan to discuss this problem. They called Mississippi Valley pump to put in an Omni System that
will call Shaun and Derek to notify them of an outage at the sewer plant. Rod Cady is going to hook up a
battery back up at the water tower. With the battery back up they will no longer have to reboot every-
thing each time the power flickers.
** The computer Shaun priced for the sewer plant did not come with Microsoft Office. Installing it will cost an
additional $156 and put the cost of the computer over the $500 limit.
** Shaun is going to have Mississippi Valley look at the chlorine alarm system at the water plant while they are
in town.
** Trustee Kuhnen made a motion to allow the Public Works Dept. to buy the programs they need for the sewer
plant computer at a cost not to exceed $200, for a total limit of $700.00. Trustee Cox seconded. Roll call was
as follows: Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth. Nay: None.
** Trustee Weaver made a motion to approve Mississippi Valley Pump, Inc.’s quote of $4250.00 for a float
control panel at the Sewer Plant. Trustee Wolf seconded. Roll call was as follows: Weaver, Wolf, Kuhnen,
Cox, Bright, and Wirth. Nay: None.
Fire Hydrant Bids – for 114 hydrants
** Kuhlmier Painting - $25,650.00 for 114 hydrants, starting in spring 2018
** Johnson Contracting Co., Inc. - $43,135.00
** Weaver Industrial, Inc. - $19,722.00
Trustee Wolf made a motion to accept Weaver Industrial, Inc.’s bid to sandblast and paint the hydrants by October 15th for $19,722.00. Trustee Bright seconded. Roll call was as follows: Wolf, Bright, Kuhnen, Cox, and Wirth. Abstain: Weaver. Nay: None.
Street Patchwork Bid
** Stichter Construction & Excavating was the lone bid and some information needs to be clarified.
This will be tabled until the adjourned meeting on August 17.
** Trustee Kuhnen made a motion to pass ordinance 713 to borrow $408,000.00 at 2.9% for 10 years from Erie
State Bank. Trustee Cox seconded. Roll call was as follows: Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth.
Nay: None.
7:50 – Trustee Wolf left on an ambulance call.
** Trustee Kuhnen made a motion to approve ordinance 714 “Solid Waste Disposal” with the changes discussed.
Trustee Weaver seconded. Roll call was as follows: Kuhnen, Weaver, Cox, Bright, and Wirth. Nay: None.
Trustee Wolf was absent.
** Trustee Cox made a motion to donate $35.00 to the County Line Cruisers’ car show. Trustee Kuhnen
seconded. Roll call was as follows: Cox, Kuhnen, Bright, Weaver, and Wirth. Nay: None. Trustee Wolf was
absent.
** Lorelie, from USDA, let President Smith know that on July 24 the state engineer approved everything
regarding the loan for painting the water tower and taking care of the nitrates. This was a big hurdle that
needed to be cleared.
** The roof on the new village office was discussed. We need more information/clarification so this was tabled
until the August 17 adjourned meeting.
** Public Works employee Shaun will take the dump truck somewhere to get another quote for all the repairs
Spencer’s said were needed.
** Trustee Cox asked Public Works employees Shaun and Derek if they were working toward their water/sewer
certifications/licensing. Shaun thinks he needs another year. Derek needs 2 years. She also mentioned low
branches at the park that need to be trimmed or else the benches could be moved.
** Trustee Bright thanked Shaun and Derek for the tour of the water tower and sewer plant. She found it very
interesting.
** Trustee Kuhnen would like the board to look at the job description of different village positions. Some jobs
that need to be done are not included in anyone’s job description so the Village President/Trustees don’t
know who to ask to take care of an issue.
** Shaun and Derek were informed that, legally, the Village needs to tax their performance bonus due to its
amount.
At 8:15 Trustee Kuhnen made a motion to adjourn the meeting until August 17 at 6:30 p.m. Trustee Cox seconded. Roll call was as follows: Kuhnen, Cox, Bright, Weaver, and Wirth. Nay: None. Trustee Wolf was absent.
July 11, 2017
The Board of Trustees met in regular session in the Village Office in the Village of Erie on July 11, 2017. The meeting was called to order by President Marcia Smith at 6:30 p.m. and on roll call the following Trustees were found present: Kurt Wolf, Kathy Kuhnen, Becky Cox, Ella Bright, Chad Weaver, and Jeff Wirth.
** A motion to approve both the June 13, 2017 minutes and June 20, 2017 adjourned meeting minutes was
made by Trustee Kuhnen and seconded by Trustee Cox. Roll call was as follows: Kuhnen, Cox, Wolf, Bright,
Weaver, and Wirth. Nay: None.
** Trustee Wirth made a motion to accept the Treasurer’s report for June and seconded by Trustee Kuhnen. Roll
call was as follows: Wirth, Kuhnen, Wolf, Cox, Bright, and Weaver. Nay: None.
** Trustee Bright made a motion to approve payment of the monthly bills. Trustee Kuhnen seconded the
motion. Roll call was as follows: Bright, Kuhnen, Wolf, Cox, Weaver, and Wirth. Nay: None.
** Sales tax for February 2017 was $6,707.67 and March 2017 was $7,900.94.
** Recycling for April 2017 was 23,720 pounds and May 2017 was 27,220 pounds.
** The following thank-you notes were received:
Dino and Teresa Adamson, for the Lantern, thoughts and prayers;
Erie Prom Students for the Village’s generous donation; and
Whiteside County Public Transportation for the Village’s generous support.
** The Village received a $300.00 donation to the Cemetery Fund from Dr. Helen A. Jepson. Teresa sent Dr.
Jepson a Thank-you and a receipt.
** At 6:37p.m. Trustee Kuhnen made a motion to go into closed session to discuss personnel. Trustee Wolf
seconded. Roll call was as follows: Kuhnen, Wolf, Cox, Bright, Weaver, and Wirth. Nay: None.
** At 7:00 p.m. Trustee Kuhnen made a motion to return to open session. Trustee Cox seconded. Roll call was
as follows: Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth. Nay: None.
** Trustee Kuhnen made a motion to give both Shaun Meier and Derek Ward a $500.00 performance bonus for
the extra responsibilities they have taken on. Trustee Cox seconded. Roll Call was as follows: Kuhnen, Cox,
Wolf, Bright, Weaver, and Wirth. Nay: None.
** Shaun Meier and Derek Ward gave their Public Works Report.
-- Rod Cady installed a 2nd pressure switch that can turn the well and the chemical pumps on manually.
-- Sterling Controls came and the new operating system is up and running. Shaun and Derek would like
to set up a way to alternate between well #2 and well #3 to blend the waters and reduce wear on
the individual pumps.
-- Jackson’s came and cleaned out some manholes.
-- The landfill will take old 55 gallon drums of crack sealer.
-- A load of scrap has been taken to Larry’s. There’s more that needs to be taken there. Shaun is going
to look into getting a scrap bin that they can toss into and when it’s full have Larry’s come and pick it
up.
-- The storm drain by the Baptist Church had caved in. It has been repaired and is draining better.
-- They helped Jason Zaagman with putting on a new ball valve at the old Other Place and gave him 3
water meters for the building. There is a water shut-off in the street in front of the old O.P. that is
not functional and will have to eventually be replaced.
-- A few loads of mulch have been taken to the park.
-- They met with Mississippi Valley about changing out the floats for the influent at the sewer plant.
-- Shaun met with Dan Helm from Water Solutions Unlimited, who was recommended by Dan Clark.
Shaun felt he was very helpful and gave Shaun a lot of helpful information.
-- Shaun has looked at a couple computers for the sewer plant.
-- Dan Clark wants the fire hydrants flushed again.
-- They made a list of several spots in the village streets that need patching.
Eastern Iowa Dust-Free Blasting will not be completing the fire hydrants. He is taking another job. The thirteen (13) he sandblasted have been sprayed with a rust inhibitor and wrapped and we will not be charged for the work completed.
** Trustee Kuhnen made a motion to accept the termination of Eastern Iowa Dust-Free Blasting’s contract and
rebid the fire hydrant work by contacting contractors and advertising in the paper, using the same specs and
giving Mayor Smith and Trustee Weaver the authority to set a “completed by” date. Trustee Bright seconded.
Roll call was as follows: Kuhnen, Bright, Wolf, Cox, Weaver, and Wirth. Nay: None.
** Trustee Kuhnen made a motion authorizing Village employee, Shaun Meier, to purchase a computer for the
sewer plant, not to exceed $500.00. Seconded by Trustee Cox. Roll call was as follows: Kuhnen, Cox, Wolf,
Bright, Weaver, and Wirth. Nays: None.
** The replacement of 2 hydrants was discussed. Shaun and Derek say they can handle the prep work. They
will need a third person to help set the new hydrants. They were told to go ahead with the work and hire
someone to help with the setting of the hydrants. They will get the one by the fire station done first and see if
there is time to get the second one done this year.
** The mosquito sprayer was discussed. Trustee Wirth made a motion to offer Cordova $7000.00 for their new
sprayer and to give Mayor Smith the power to negotiate, not to exceed $7500.00. Trustee Kuhnen seconded.
Roll call was as follows: Wirth, Kuhnen, Wolf, Cox, Bright, and Weaver. Nays: None.
** Sidewalks were discussed. Trustee Kuhnen made a motion to finalize the sidewalk work to include:
809 12th Street, Ron Kuykendall
1006 7th Ave., FS lot
717 6th St., Cindy Berry
605 8th Ave., Jordan Bright
511 5th Ave., across from the Middle School, a new sidewalk,
700 8th Ave., Village Apartment driveways, and
904 Main St., Dan Majeski,
not to exceed $12,000.00. Trustee Wolf seconded. Roll call was as follows: Kuhnen, Wolf, Cox, Weaver, and
Wirth. Abstain: Bright. Nays: None.
** A battery back-up for the well computer, purchase of a generator, the nitrate filtration system and the
chlorine alarm in the water office were discussed. No action was taken.
** Grease traps were discussed. It is in Ordinance #6-2-3D that the Village can ask businesses to install grease
traps. Trustee Weaver made a motion to require food establishments to install an approved grease trap
interceptor within 90 days of receipt of the dated letter. Trustee Bright seconded. Roll call was as follows:
Weaver, Bright, Wolf, Kuhnen, Cox, Wirth. Nays: None.
** The Board will check Ordinance #6-2-3D to see if an annual inspection of grease traps is required.
** Trustee Wirth made a motion to pass Ordinance #7-1-1, Prevailing Wage, with the revised rates and Trustee
Weaver seconded. Roll call was as follows: Wirth, Weaver, Wolf, Kuhnen, Cox, and Bright. Nays: None.
** Trustee Kuhnen made a motion to pass Ordinance #7-1-2, Appropriations, with the changes discussed.
Trustee Wirth seconded. Roll call was as follows: Kuhnen, Wirth, Wolf, Cox, Bright, and Weaver. Nays:
None.
** A food vendor ordinance was discussed. No action was taken.
** A plan for the new village hall was discussed. The roof is the first order of business. Trustee Cox will work
with Mayor Smith to gather information on the best way to deal with the roof.
** Trustee Weaver made a motion to discontinue paying Doug Farran’s insurance premium after July. Trustee
Bright seconded. Roll call was as follows: Weaver, Bright, Wolf, Kuhnen, Cox, and Wirth. Nays: None.
** There has been no word on the copier. The UMC committees don’t meet until August.
** Trustee Cox spoke with our gravedigger. He wants to be contacted if there is a complaint so he can correct
any problem.
** Clerk Possley will post the golf cart regulations on the Village website.
** Trustee Weaver made a motion to adjourn the meeting. Seconded by Trustee Wolf. Roll call was as follows:
Weaver, Wolf, Kuhnen, Cox, Bright, and Wirth. Nays: None.
June 13, 2017
6:30 P.M.
The Board of Trustees met in regular session in the Village Office on Tuesday, June 13, 2017. Village President, Marcia Smith, called the meeting to order at 6:30 P.M. President Smith called roll. Trustees Kurt Wolf, Becky Cox, Chad Weaver, Ella Bright, and Jeff Wirth were present. Kathy Kuhnen was absent.
President Smith read a letter of resignation from Rose Morine. Trustee Wirth made a motion to accept her resignation and Trustee Cox seconded. Motion passed with no nay votes. Trustee Bright made a motion to approve the hiring of Gail Possley for the position of Clerk. Trustee Weaver seconded. The motion was approved with no nay votes. President Smith swore in Gail Possley as Village Clerk.
President Smith presented a quote from MVP for the pump at the lift station by the fire station. The motor has burned up. It has been removed and the bid to repair the pump is $5705.00 and will take 3 weeks. A new pump will cost $6875.00 and delivery time is one week. The board agreed to the cost of a new pump and it will be added to this month’s bills. Trustee Wirth made a motion to accept paying this month’s bills, seconded by Trustee Cox. The motion carried with no nay votes.
At 6:38 Trustee Wirth made a motion to go into closed session to discuss personnel and the purchase of real estate. Trustee Wolf seconded and the motion passed. No nay votes.
At 6:55 Trustee Bright made a motion to return to open session with Trustee Cox seconding. Motion unanimously passed.
Police Report:
The department computer died and another one has been ordered. Delivery will be in a couple weeks. Chief Lukehart is very happy with our new officer.
Public Works Report:
The ditch by Ron Debuysere’s house has been dug out and the removed fill taken to build up the empty lot. The high school drain project is finished.
Some testing is being done in Albany for now.
The water leak along the highway was in the service line in the middle of the highway. It took 3 days to repair the leak and the sidewalk in front of Ron Kuykendall’s house still needs to be repaired.
VWC came to do drains. About 40 have been vacuumed out, washed out, jetted out, and then vacuumed again. The deep manholes were sucked down to the rocks, jetted out and the mud was sucked out. Most of the problem drains were taken care of. There were problems with the jetter, which were taken care of, and it seems to be working now. But, not as many drains were taken care of as planned.
Shaun and Derek have been covering Doug’s work for 2 months and the village is happy with their work.
Our mosquito sprayer is 20-25 years old and in poor shape. Cordova has a new Typhoon sprayer, but no licensed operator, so they plan to sell it. They paid $8000 and will sell for $7900 and deliver it to Erie. Erie doesn’t need one immediately but will in the near future so the board was asked to think about the purchase and it will be revisited at the June 20, 2017 meeting. Shaun is trying to do one day and one night spraying each week.
Shaun and Derek are doing Doug’s work with Dan Clark checking on what they are doing. Overtime has been authorized but they would like the board to consider more compensation for the extra work they are doing. The Board is happy with their work and will take additional compensation under consideration.
Rod Cady is contacting the Sterling company to come to Erie and show how the automatic operating system that switches the wells works. Rod is also putting in a float switch. If the automatic system stops working the guys will be able to operate it manually.
Bid Opening:
One bid for $300.00 was received from Gary Bright for the boat docks. Trustee Weaver made a motion to pass an ordinance to accept his bid. Trustee Wolf seconded. Roll Call: Weaver- yea, Wolf – yea, Cox – yea, Bright – abstained, Wirth – yea. Motion carried.
Two bids were received for the hydrant painting.
- Weaver Industrial, Inc.’s bid was for $153 per hydrant, with a minimum of 50 hydrants (of 114 total).
- Eastern Iowa Dust-Free Blasting’s bid was $13,141 for all 114 hydrants ($115.27 per hydrant).
Both companies used the same specifications with a Sherwin-Williams coating that should last 15 years.
Trustee Weaver made a motion to accept the bid from Eastern Iowa Dust-Free Blasting to clean and paint 114 hydrants for $13,141 pending certification of liability insurance. Trustee Wolf seconded and the motion passed with no nay votes.
The sidewalk and curb replacement bid was discussed. Al and Randy’s Construction will remove the sidewalk, haul away, replace, and backfill for $9.05/square foot ($5.97 in 2016). A 6-inch curb will cost $75.00/running foot for labor and material, for an approximate cost of $7500 for the approximate 100 feet of curb. The work needs to be completed by July 7.
This decision was tabled until the June 20, 2017 meeting so we have the exact length of the curb to be replaced and will know the exact cost.
Attorney Bill Shirk informed the Board that the EPA requires a ratified contract for Daniel Clark to maintain the sewer and water systems. He is licensed and an independent contractor, not an employee of the village. He will not receive benefits, and there will be no withholding. He will receive a 1099 tax form. He has done this job for 1 ½ months for free. The contract is for $1200/month and he will come to Erie twice a week to perform specifically stated duties.
Trustee Bright made a motion to ratify a contract with Daniel Clark for one year with both sides given a 30-day bailout. Trustee Wirth seconded and the motion passed with no nay votes.
Mayor Smith informed the Board of Mike Mudge’s electric aggregate report regarding the cost of street lighting for one year. Com Ed’s annual bid is $0.03807/ kWh for an estimated annual cost of $4,971.49. Constellation offers the rates of $0.03408/kWh with a one-year contract agreement, $0.03315/kWh with a two year contract and $0.03275/kWh with a three year contract. Mr. Mudge said a lot of towns go with a two-year contract. If the village goes with Constellation for two years it will save $600-$700 annually for just doing paperwork.
Trustee Weaver made a motion to authorize President Smith to sign a 2-year contract with Constellation for dusk to dawn street lighting. Trustee Wirth seconded and the motion passed with no nay votes.
The Board discussed the purchase agreement for a property. The purchase price is $105,000.00. The seller will pay the first installment of 2016 taxes. The village will pay the 2nd installment of the 2016 taxes and all of 2017’s taxes. There is no earnest money down and close will be by the end of June 2017. The Village will purchase the property as is/where is, pay for the title insurance and the recording of the deed. Attorney Shirk will be preparing the deed for an additional cost.
Trustee Cox made a motion to pass the ordinance authorizing the purchase of the building at 704 Main Street, Erie, according to the terms of the contract. Trustee Weaver seconded and the motion passed with no nay votes.
Mayor Smith informed the Board that appointments and committees would be assigned at the next meeting (June 20).
There was discussion regarding a new truck for the village. Larry at Turpin’s in Dubuque, who does state bidding, has a 2012 Dodge 3500 with 18,000 miles, a salt spreader and plow available for $33,000.00.
There was also discussion of a 4-5 year old copier that United Methodist Church has available. Mayor Smith is going to gather more information.
The Board needs to consider a food truck ordinance.
Trustee Weaver made a motion to accept, as written, the minutes for the regular May 9, 2017 and the special May 22, 2017 board meetings. Trustee Wirth seconded and the motion passed with no nay votes.
Trustee Weaver made a motion to approve paying Doug Farran’s health insurance through the month of July and then re-evaluate the insurance situation at the July meeting, and start an unpaid leave of absence for three months starting today (June 13, 2017). Trustee Cox seconded and the motion passed with no nay votes.
Attorney Shirk is going to check the Village’s ordinances and check with Whiteside County Health regarding grease traps.
Mayor Smith asked both banks to give us quotes for the building purchase. Erie State Bank approved a loan of $400,000.00 to purchase and rehab the building. It would be a ten year fixed rate of 2.9%. Payments can be set up monthly/quarterly/ annually. Estimated fees are: appraisal - $1000, bank - $350 and title company - $1200.
First Trust offered a 5 year balloon loan at 2.68% that will then be renegotiated or a ten year fixed rate of 3.33%. They have a $750.00 maximum for loan fees. Mayor Smith will check to see if this fee covers appraisal, title, etc.
Trustee Weaver made a motion to adjourn tonight’s meeting to Tuesday, June 20, at 6:30 P.M. Trustee Cox seconded and the motion passed.
The meeting adjourned at 8:43 P.M.
VILLAGE OF ERIE
JUNE 20, 2017
The Board of Trustees met in an adjourned session in the Village Office in the Village of Erie on June 20, 2017. The meeting was called to order by President Marcia Smith at 6:30 p.m. and on roll call the following Trustees were found present: Kurt Wolf, Kathy Kuhnen, Becky Cox, Ella Bright, Chad Weaver, and Jeff Wirth.
An engineer from Missman, Inc. conducted the street work bid opening this morning. Two (2) bids were received.
Civil Constructors, Inc., Freeport, IL
Base Bid – Albany St./8th Ave. (RR-Main St.) $72,387.15
Alt. Bid - Main St. (8th Ave. – 150’ N/E) $37,042.20
TOTAL $109,429.35
Valley Construction Co., Rock Island, IL
Base Bid – Albany St./8th Ave. (RR-Main St.) $75,422.70
Alt. Bid - Main St. (8th Ave. – 150’ N/E) $54,456.20
TOTAL $129,878.90
Missman’s recommended that the Village award the contract to Civil Constructors, Inc. for the Base + Alternate as listed above, contingent upon IDOT concurrences for use of MFT funds.
Trustee Weaver made a motion to accept Civil Constructors, Inc.’s Base Bid. Trustee Kuhnen seconded. Roll call was as follows: Weaver, Kuhnen, Wolf, Cox, Bright, and Wirth; Nay: None.
Trustee Weaver made a motion to accept Civil Constructors, Inc.’s Alternate Bid. Trustee Kuhnen seconded. Roll call was as follows: Weaver, Kuhnen, Wolf, Cox, Bright, and Wirth; Nay: None.
Trustee Weaver made a motion to accept Civil Constructors, Inc. to replace the curb from the bank drive to Main Street at a cost of $45.00 per linear foot. Trustee Cox seconded. Roll call was as follows: Weaver, Kuhnen, Wolf, Cox, Bright, and Wirth; Nay: None.
Sidewalk replacement was discussed. Three sections, located at 809 12th St., 717 6th St., and 1006 7th Ave. have to be replaced since they were torn up for sewer and water repairs. Several others have been suggested. Trustee Cox made a motion to accept the bid from Al and Randy’s Construction, Inc., of Morrison, for $9.05 per square foot with additional sidewalks to be determined at the July meeting. Trustee Kuhnen seconded. Roll call was as follows: Cox, Kuhnen, Wolf, Bright, Weaver, and Wirth; Nay: None.
There was one (1) bid for the purchase of the Village’s 1994 Ford F350 pick-up truck with plow from Bright’s Auto Body for $950.00. Trustee Wirth made a motion to accept the bid. Trustee Wolf seconded. Roll call was as follows: Wirth, Wolf, Kuhnen, Cox, Weaver; Abstain: Bright; Nay: None.
The Board discussed Code 6-2-3D regarding grease traps. It is in our ordinances that the Village can make the decision of who needs to have a grease trap and not everyone has to be required to have a grease trap. P.J.’s and Pink Pony do not have grease traps. The board will gather more information on the cost of installing a grease trap and continue the discussion at the July meeting.
The new pump has been installed at the Fire Station.
The mosquito sprayer was discussed again. Village employee Shaun Meier will contact Mug-A-Bug and find out the cost of a new machine like the one Cordova is looking to sell. He will also look for other distributors that sell the same machine to see what their cost is.
Village employee Shaun Meier reported that Jackson’s is coming on Wednesday, June 21, to clean out the two (2) manholes near the drainpipe that was put in by the high school.
The Village learned that the fees quoted by Erie State Bank were higher than they will actually be. Trustee Wirth made a motion to accept the bid for the loan on the property at 704 Main Street, Erie, from Erie State Bank for $400,000, to purchase and rehab the building, for 10 years at 2.9% with the associated $250.00 in fees. Trustee Cox seconded. Roll call was as follows: Wirth, Cox, Wolf, Kuhnen, Bright, Weaver; Nay: None.
The Board continued its discussion on the 5 year-old copier that Erie United Methodist Church has available. It is a Xerox Work Center 7120. There is approximately $1000.00 worth of toner and/or supplies, also. Trustee Wirth made a motion to offer EUMC $250.00 for the copier and supplies. Trustee Weaver seconded. Roll call was as follows: Wirth, Weaver, Wolf, Kuhnen, Cox, Bright; Nay: None.
Shaun Meier reported that the Sewer Dept. got a scale so they can know exactly how much chlorine is in the tank and a ph probe for both the water and sewer. The Village can now do the testing that is being done in Albany. President Smith gave approval for the purchases.
Dan Clark also recommends that the Sewer Plant have its own computer. There is a program available to keep track of readings for water and sewer. The readings would no longer have to be written down on a sheet of paper. Shaun was asked to get some prices on a basic computer that will work for use at the sewer plant.
At 7:12 Trustee Kuhnen made a motion to go into closed session to discuss personnel. Trustee Wolf seconded. Roll call was as follows: Kuhnen, Wolf, Cox, Bright, Weaver, Wirth; Nay: None.
At 7:29 Trustee Kuhnen made the motion to return to open session. Seconded by Trustee Wolf. Roll call was as follows: Kuhnen, Wolf, Cox, Bright, Weaver, Wirth; Nay: None.
Trustee Kuhnen made a motion to approve the following appointments and committees:
Appointments
Village Attorney – William R. Shirk
Mayor Pro-tem – Jeff Wirth
Treasurer – Doug Wherry
Police Chief – Will Lukehart
ESDA Officer – Will Lukehart
Building Inspector – Tod McCullough
Building Inspector Pro-tem – Tom Border
Cemetery Sexton – Steve Possley
Cemetery Sexton Pro-tem – Tom Border
Freedom of Information Officer (FOIO) – Gail Possley
Committees
Finance – Ella Bright and Kathy Kuhnen
Streets – Kurt Wolf and Kathy Kuhnen
Police – Chad Weaver and Kurt Wolf
Garbage – Kathy Kuhnen and Becky Cox
Sidewalks and Park – Becky Cox and Jeff Wirth
Cemetery – Becky Cox and Ella Bright
Sewer and Water – Jeff Wirth and Chad Weaver
Trustee Bright seconded the above motion. Roll call was as follows: Kuhnen, Bright, Wolf, Cox, Weaver, Wirth; Nay: None.
rustee Cox made a motion to accept the resignation of Tom Border from the Zoning Board. Trustee Bright seconded. Roll call was as follows: Cox, Bright, Wolf, Kuhnen, Weaver, Wirth; Nay: None.
Trustee Wolf made a motion to accept the appointment of Jason Neels to fill the term of Tom Border on the Zoning Board. Trustee Kuhnen seconded. Roll call was as follows: Wolf, Kuhnen, Cox, Bright, Weaver, Wirth; Nay: None.
The Village received a letter from the State of Illinois stating that $16,791.56 in local sales tax has been erroneously reported to the Department for the Village of Erie. This money needs to be paid back to the State of Illinois so the State will reduce twenty-three (23) future payments by $700.00 and one (1) payment by $691.00. The State would provide no information on where the sales tax came from or when it was reported. President Smith has filled out a form to try and get more information from the State of Illinois.
Trustee Weaver questioned a $250.00 payment to Stichter Construction & Excavating. They were called in because of a water issue at the Baptist Church. It has yet to be determined if the Village needs to be reimbursed by the church. Mayor Smith will clarify this at the July meeting.
Because of a chlorine leak in Albany, IL that sent an employee to the hospital, Shaun Meier was told to be sure and let the Board members know if something is not working or is needed to keep Erie Village workers safe.
At 7:42 p.m. Trustee Weaver made a motion to adjourn the meeting. Trustee Wolf seconded. Roll call was as follows: Weaver, Wolf, Kuhnen, Cox, Bright, Wirth; Nay: None.
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