Village of Erie
Office Open Monday-Friday
8:30 am-4:00 pm
901 8th Avenue
Erie, IL 61250
Phone: 309 659-7740
Erie School District: 309-659-2239; Website: www.ecusd.info
Erie High School, Erie Middle School, Erie Elementary School
Erie United Methodist Church: 811 8th Street, Erie, IL; 309-659-2541; Worship Service-9:00 am; Sunday School-10:15 am.
Erie Christian Church: 715 6th Avenue, Erie, IL; 309-659-2561; Worship Service-9 am; Sunday School-10:30 am.
Erie Baptist Church: 8th Avenue & 11th Street; 309-659-2163; Worship Service-10:25 am; Sunday School-9:15 am.
St. Ambrose Catholic Church: 820 5th Street, Erie, IL; 309-659-2781; Saturday Mass-4:00 pm; Sunday Mass- 8:30 am.
Newton Zion Reformed Church: 10645 Frog Pond Rd., Erie, IL; 309-659-2464; Worship Service-9:00 am; Sunday School-10:15 am
Fenton Methodist Church: 10019 Main Street, Fenton, IL; 815-778-3789; Worship Service-9:00 am; Sunday School-10:30 am.
Erie Evangelical Free Church: 1409 16th Avenue, Erie, IL; 309-659-7129; Worship Service-9:00 am; Sunday School-10:15 am.
June 13, 2017
The Board of Trustees met in regular session in the Village Office on Tuesday, June 13, 2017. Village President, Marcia Smith, called the meeting to order at 6:30 P.M. President Smith called roll. Trustees Kurt Wolf, Becky Cox, Chad Weaver, Ella Bright, and Jeff Wirth were present. Kathy Kuhnen was absent.
President Smith read a letter of resignation from Rose Morine. Trustee Wirth made a motion to accept her resignation and Trustee Cox seconded. Motion passed with no nay votes. Trustee Bright made a motion to approve the hiring of Gail Possley for the position of Clerk. Trustee Weaver seconded. The motion was approved with no nay votes. President Smith swore in Gail Possley as Village Clerk.
President Smith presented a quote from MVP for the pump at the lift station by the fire station. The motor has burned up. It has been removed and the bid to repair the pump is $5705.00 and will take 3 weeks. A new pump will cost $6875.00 and delivery time is one week. The board agreed to the cost of a new pump and it will be added to this month’s bills. Trustee Wirth made a motion to accept paying this month’s bills, seconded by Trustee Cox. The motion carried with no nay votes.
At 6:38 Trustee Wirth made a motion to go into closed session to discuss personnel and the purchase of real estate. Trustee Wolf seconded and the motion passed. No nay votes.
At 6:55 Trustee Bright made a motion to return to open session with Trustee Cox seconding. Motion unanimously passed.
The department computer died and another one has been ordered. Delivery will be in a couple weeks. Chief Lukehart is very happy with our new officer.
Public Works Report:
The ditch by Ron Debuysere’s house has been dug out and the removed fill taken to build up the empty lot. The high school drain project is finished.
Some testing is being done in Albany for now.
The water leak along the highway was in the service line in the middle of the highway. It took 3 days to repair the leak and the sidewalk in front of Ron Kuykendall’s house still needs to be repaired.
VWC came to do drains. About 40 have been vacuumed out, washed out, jetted out, and then vacuumed again. The deep manholes were sucked down to the rocks, jetted out and the mud was sucked out. Most of the problem drains were taken care of. There were problems with the jetter, which were taken care of, and it seems to be working now. But, not as many drains were taken care of as planned.
Shaun and Derek have been covering Doug’s work for 2 months and the village is happy with their work.
Our mosquito sprayer is 20-25 years old and in poor shape. Cordova has a new Typhoon sprayer, but no licensed operator, so they plan to sell it. They paid $8000 and will sell for $7900 and deliver it to Erie. Erie doesn’t need one immediately but will in the near future so the board was asked to think about the purchase and it will be revisited at the June 20, 2017 meeting. Shaun is trying to do one day and one night spraying each week.
Shaun and Derek are doing Doug’s work with Dan Clark checking on what they are doing. Overtime has been authorized but they would like the board to consider more compensation for the extra work they are doing. The Board is happy with their work and will take additional compensation under consideration.
Rod Cady is contacting the Sterling company to come to Erie and show how the automatic operating system that switches the wells works. Rod is also putting in a float switch. If the automatic system stops working the guys will be able to operate it manually.
One bid for $300.00 was received from Gary Bright for the boat docks. Trustee Weaver made a motion to pass an ordinance to accept his bid. Trustee Wolf seconded. Roll Call: Weaver- yea, Wolf – yea, Cox – yea, Bright – abstained, Wirth – yea. Motion carried.
Two bids were received for the hydrant painting.
Both companies used the same specifications with a Sherwin-Williams coating that should last 15 years.
Trustee Weaver made a motion to accept the bid from Eastern Iowa Dust-Free Blasting to clean and paint 114 hydrants for $13,141 pending certification of liability insurance. Trustee Wolf seconded and the motion passed with no nay votes.
The sidewalk and curb replacement bid was discussed. Al and Randy’s Construction will remove the sidewalk, haul away, replace, and backfill for $9.05/square foot ($5.97 in 2016). A 6-inch curb will cost $75.00/running foot for labor and material, for an approximate cost of $7500 for the approximate 100 feet of curb. The work needs to be completed by July 7.
This decision was tabled until the June 20, 2017 meeting so we have the exact length of the curb to be replaced and will know the exact cost.
Attorney Bill Shirk informed the Board that the EPA requires a ratified contract for Daniel Clark to maintain the sewer and water systems. He is licensed and an independent contractor, not an employee of the village. He will not receive benefits, and there will be no withholding. He will receive a 1099 tax form. He has done this job for 1 ½ months for free. The contract is for $1200/month and he will come to Erie twice a week to perform specifically stated duties.
Trustee Bright made a motion to ratify a contract with Daniel Clark for one year with both sides given a 30-day bailout. Trustee Wirth seconded and the motion passed with no nay votes.
Mayor Smith informed the Board of Mike Mudge’s electric aggregate report regarding the cost of street lighting for one year. Com Ed’s annual bid is $0.03807/ kWh for an estimated annual cost of $4,971.49. Constellation offers the rates of $0.03408/kWh with a one-year contract agreement, $0.03315/kWh with a two year contract and $0.03275/kWh with a three year contract. Mr. Mudge said a lot of towns go with a two-year contract. If the village goes with Constellation for two years it will save $600-$700 annually for just doing paperwork.
Trustee Weaver made a motion to authorize President Smith to sign a 2-year contract with Constellation for dusk to dawn street lighting. Trustee Wirth seconded and the motion passed with no nay votes.
The Board discussed the purchase agreement for a property. The purchase price is $105,000.00. The seller will pay the first installment of 2016 taxes. The village will pay the 2nd installment of the 2016 taxes and all of 2017’s taxes. There is no earnest money down and close will be by the end of June 2017. The Village will purchase the property as is/where is, pay for the title insurance and the recording of the deed. Attorney Shirk will be preparing the deed for an additional cost.
Trustee Cox made a motion to pass the ordinance authorizing the purchase of the building at 704 Main Street, Erie, according to the terms of the contract. Trustee Weaver seconded and the motion passed with no nay votes.
Mayor Smith informed the Board that appointments and committees would be assigned at the next meeting (June 20).
There was discussion regarding a new truck for the village. Larry at Turpin’s in Dubuque, who does state bidding, has a 2012 Dodge 3500 with 18,000 miles, a salt spreader and plow available for $33,000.00.
There was also discussion of a 4-5 year old copier that United Methodist Church has available. Mayor Smith is going to gather more information.
The Board needs to consider a food truck ordinance.
Trustee Weaver made a motion to accept, as written, the minutes for the regular May 9, 2017 and the special May 22, 2017 board meetings. Trustee Wirth seconded and the motion passed with no nay votes.
Trustee Weaver made a motion to approve paying Doug Farran’s health insurance through the month of July and then re-evaluate the insurance situation at the July meeting, and start an unpaid leave of absence for three months starting today (June 13, 2017). Trustee Cox seconded and the motion passed with no nay votes.
Attorney Shirk is going to check the Village’s ordinances and check with Whiteside County Health regarding grease traps.
Mayor Smith asked both banks to give us quotes for the building purchase. Erie State Bank approved a loan of $400,000.00 to purchase and rehab the building. It would be a ten year fixed rate of 2.9%. Payments can be set up monthly/quarterly/ annually. Estimated fees are: appraisal - $1000, bank - $350 and title company - $1200.
First Trust offered a 5 year balloon loan at 2.68% that will then be renegotiated or a ten year fixed rate of 3.33%. They have a $750.00 maximum for loan fees. Mayor Smith will check to see if this fee covers appraisal, title, etc.
Trustee Weaver made a motion to adjourn tonight’s meeting to Tuesday, June 20, at 6:30 P.M. Trustee Cox seconded and the motion passed.
The meeting adjourned at 8:43 P.M.
VILLAGE OF ERIE
JUNE 20, 2017
The Board of Trustees met in an adjourned session in the Village Office in the Village of Erie on June 20, 2017. The meeting was called to order by President Marcia Smith at 6:30 p.m. and on roll call the following Trustees were found present: Kurt Wolf, Kathy Kuhnen, Becky Cox, Ella Bright, Chad Weaver, and Jeff Wirth.
An engineer from Missman, Inc. conducted the street work bid opening this morning. Two (2) bids were received.
Civil Constructors, Inc., Freeport, IL
Base Bid – Albany St./8th Ave. (RR-Main St.) $72,387.15
Alt. Bid - Main St. (8th Ave. – 150’ N/E) $37,042.20
Valley Construction Co., Rock Island, IL
Base Bid – Albany St./8th Ave. (RR-Main St.) $75,422.70
Alt. Bid - Main St. (8th Ave. – 150’ N/E) $54,456.20
Missman’s recommended that the Village award the contract to Civil Constructors, Inc. for the Base + Alternate as listed above, contingent upon IDOT concurrences for use of MFT funds.
Trustee Weaver made a motion to accept Civil Constructors, Inc.’s Base Bid. Trustee Kuhnen seconded. Roll call was as follows: Weaver, Kuhnen, Wolf, Cox, Bright, and Wirth; Nay: None.
Trustee Weaver made a motion to accept Civil Constructors, Inc.’s Alternate Bid. Trustee Kuhnen seconded. Roll call was as follows: Weaver, Kuhnen, Wolf, Cox, Bright, and Wirth; Nay: None.
Trustee Weaver made a motion to accept Civil Constructors, Inc. to replace the curb from the bank drive to Main Street at a cost of $45.00 per linear foot. Trustee Cox seconded. Roll call was as follows: Weaver, Kuhnen, Wolf, Cox, Bright, and Wirth; Nay: None.
Sidewalk replacement was discussed. Three sections, located at 809 12th St., 717 6th St., and 1006 7th Ave. have to be replaced since they were torn up for sewer and water repairs. Several others have been suggested. Trustee Cox made a motion to accept the bid from Al and Randy’s Construction, Inc., of Morrison, for $9.05 per square foot with additional sidewalks to be determined at the July meeting. Trustee Kuhnen seconded. Roll call was as follows: Cox, Kuhnen, Wolf, Bright, Weaver, and Wirth; Nay: None.
There was one (1) bid for the purchase of the Village’s 1994 Ford F350 pick-up truck with plow from Bright’s Auto Body for $950.00. Trustee Wirth made a motion to accept the bid. Trustee Wolf seconded. Roll call was as follows: Wirth, Wolf, Kuhnen, Cox, Weaver; Abstain: Bright; Nay: None.
The Board discussed Code 6-2-3D regarding grease traps. It is in our ordinances that the Village can make the decision of who needs to have a grease trap and not everyone has to be required to have a grease trap. P.J.’s and Pink Pony do not have grease traps. The board will gather more information on the cost of installing a grease trap and continue the discussion at the July meeting.
The new pump has been installed at the Fire Station.
The mosquito sprayer was discussed again. Village employee Shaun Meier will contact Mug-A-Bug and find out the cost of a new machine like the one Cordova is looking to sell. He will also look for other distributors that sell the same machine to see what their cost is.
Village employee Shaun Meier reported that Jackson’s is coming on Wednesday, June 21, to clean out the two (2) manholes near the drainpipe that was put in by the high school.
The Village learned that the fees quoted by Erie State Bank were higher than they will actually be. Trustee Wirth made a motion to accept the bid for the loan on the property at 704 Main Street, Erie, from Erie State Bank for $400,000, to purchase and rehab the building, for 10 years at 2.9% with the associated $250.00 in fees. Trustee Cox seconded. Roll call was as follows: Wirth, Cox, Wolf, Kuhnen, Bright, Weaver; Nay: None.
The Board continued its discussion on the 5 year-old copier that Erie United Methodist Church has available. It is a Xerox Work Center 7120. There is approximately $1000.00 worth of toner and/or supplies, also. Trustee Wirth made a motion to offer EUMC $250.00 for the copier and supplies. Trustee Weaver seconded. Roll call was as follows: Wirth, Weaver, Wolf, Kuhnen, Cox, Bright; Nay: None.
Shaun Meier reported that the Sewer Dept. got a scale so they can know exactly how much chlorine is in the tank and a ph probe for both the water and sewer. The Village can now do the testing that is being done in Albany. President Smith gave approval for the purchases.
Dan Clark also recommends that the Sewer Plant have its own computer. There is a program available to keep track of readings for water and sewer. The readings would no longer have to be written down on a sheet of paper. Shaun was asked to get some prices on a basic computer that will work for use at the sewer plant.
At 7:12 Trustee Kuhnen made a motion to go into closed session to discuss personnel. Trustee Wolf seconded. Roll call was as follows: Kuhnen, Wolf, Cox, Bright, Weaver, Wirth; Nay: None.
At 7:29 Trustee Kuhnen made the motion to return to open session. Seconded by Trustee Wolf. Roll call was as follows: Kuhnen, Wolf, Cox, Bright, Weaver, Wirth; Nay: None.
Trustee Kuhnen made a motion to approve the following appointments and committees:
Village Attorney – William R. Shirk
Mayor Pro-tem – Jeff Wirth
Treasurer – Doug Wherry
Police Chief – Will Lukehart
ESDA Officer – Will Lukehart
Building Inspector – Tod McCullough
Building Inspector Pro-tem – Tom Border
Cemetery Sexton – Steve Possley
Cemetery Sexton Pro-tem – Tom Border
Freedom of Information Officer (FOIO) – Gail Possley
Finance – Ella Bright and Kathy Kuhnen
Streets – Kurt Wolf and Kathy Kuhnen
Police – Chad Weaver and Kurt Wolf
Garbage – Kathy Kuhnen and Becky Cox
Sidewalks and Park – Becky Cox and Jeff Wirth
Cemetery – Becky Cox and Ella Bright
Sewer and Water – Jeff Wirth and Chad Weaver
Trustee Bright seconded the above motion. Roll call was as follows: Kuhnen, Bright, Wolf, Cox, Weaver, Wirth; Nay: None.
rustee Cox made a motion to accept the resignation of Tom Border from the Zoning Board. Trustee Bright seconded. Roll call was as follows: Cox, Bright, Wolf, Kuhnen, Weaver, Wirth; Nay: None.
Trustee Wolf made a motion to accept the appointment of Jason Neels to fill the term of Tom Border on the Zoning Board. Trustee Kuhnen seconded. Roll call was as follows: Wolf, Kuhnen, Cox, Bright, Weaver, Wirth; Nay: None.
The Village received a letter from the State of Illinois stating that $16,791.56 in local sales tax has been erroneously reported to the Department for the Village of Erie. This money needs to be paid back to the State of Illinois so the State will reduce twenty-three (23) future payments by $700.00 and one (1) payment by $691.00. The State would provide no information on where the sales tax came from or when it was reported. President Smith has filled out a form to try and get more information from the State of Illinois.
Trustee Weaver questioned a $250.00 payment to Stichter Construction & Excavating. They were called in because of a water issue at the Baptist Church. It has yet to be determined if the Village needs to be reimbursed by the church. Mayor Smith will clarify this at the July meeting.
Because of a chlorine leak in Albany, IL that sent an employee to the hospital, Shaun Meier was told to be sure and let the Board members know if something is not working or is needed to keep Erie Village workers safe.
At 7:42 p.m. Trustee Weaver made a motion to adjourn the meeting. Trustee Wolf seconded. Roll call was as follows: Weaver, Wolf, Kuhnen, Cox, Bright, Wirth; Nay: None.