Village of Erie

http:www.villageoferie.com/

Office Open Monday-Friday

8:30 am-4:00 pm
901 8th Avenue
Erie, IL 61250
Phone: 309 659-7740

 

Erie School District: 309-659-2239; Website: www.ecusd.info

Erie High School, Erie Middle School, Erie Elementary School

Area Churches

 

Erie United Methodist Church: 811 8th Street, Erie, IL; 309-659-2541; Worship Service-9:00 am; Sunday School-10:15 am.

Erie Christian Church: 715 6th Avenue, Erie, IL; 309-659-2561; Worship Service-9 am; Sunday School-10:30 am.

Erie Baptist Church: 8th Avenue & 11th Street; 309-659-2163; Worship Service-10:25 am; Sunday School-9:15 am.

St. Ambrose Catholic Church: 820 5th Street, Erie, IL; 309-659-2781; Saturday Mass-4:00 pm; Sunday Mass- 8:30 am.

Newton Zion Reformed Church: 10645 Frog Pond Rd., Erie, IL; 309-659-2464; Worship Service-9:00 am; Sunday School-10:15 am

Fenton Methodist Church: 10019 Main Street, Fenton, IL; 815-778-3789; Worship Service-9:00 am; Sunday School-10:30 am.

Erie Evangelical Free Church: 1409 16th Avenue, Erie, IL; 309-659-7129; Worship Service-9:00 am; Sunday School-10:15 am.

 

VILLAGE OF ERIE

 

September 12, 2017

 

The Board of Trustees met in regular session in the Village Office in the Village of Erie on September 12, 2017.  President Smith called the meeting to order at 6:30 p.m. and on roll call the following Trustees were found present:  Kurt Wolf, Kathy Kuhnen, Becky Cox, Ella Bright, Chad Weaver, and Jeff Wirth.

 

** Trustee Kuhnen made a motion to accept the August 8, August 17, and August 29, 2017 minutes as written.  Trustee Cox

     seconded.  Roll call was as follows:  Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth.  Nay:  None.

** Trustee Kuhnen made a motion to approve the Treasurer’s report as presented for August 2017, seconded by Trustee Bright.  Roll

     call was as follows:  Kuhnen, Bright, Wolf, Cox, Weaver, and Wirth.  Nay:  None.

** Trustee Wirth made a motion to approve payment of the monthly bills, seconded by Trustee Cox.  Roll call was as follows:  Wirth,

     Cox, Wolf, Kuhnen, Bright, and Weaver.  Nay:  None.

** Sales tax for May 2017 was $8267.32 and for June 2017 was $8639.07.  July 2017 recycling was 22,500 pounds.

** Joel Papineau gave an update on progress at the new village hall:

            ** The roof is ready to go and Sterling Commercial Roofing will begin their work within a week.

            ** Joel received one bid for preparing the interior ceiling, board hanging and fire taping.  Trustee Wirth made a motion to

                 accept the bid from Stucco Solutions, Inc., Erie of $7275.00 to fire rate the ceiling.  Trustee Bright seconded and roll

                 call was as follows:  Wirth, Bright, Wolf, Kuhnen, Cox, and Weaver.  Nay:  None.

** At 7:43 Trustee Kuhnen made a motion to go into closed session to discuss personnel, seconded by Trustee Wolf.  Roll call was as

      follows:  Kuhnen, Wolf, Cox, Bright, Weaver, and Wirth.  Nay:  None.

** At 7:51 Trustee Kuhnen made a motion to return to open session, seconded by Trustee Wolf.  Roll call was as follows:  Kuhnen,

      Wolf, Cox, Bright, Weaver, and Wirth.  Nay:  None.

** Trustee Kuhnen made a motion for the Public Works department to work on the wording and placement of  truck route signs so

     heavy trucks will avoid going through the downtown triangle.  Trustee Cox seconded.  Roll call was as follows:  Kuhnen, Cox, Wolf,

     Bright, Weaver, and Wirth.  Nay:  None.

** The clothing/laundry contract with G & K was discussed.  No action was taken at this time.

** Trustee Kuhnen made a motion to advertise for 2 temporary, part-time, as needed, employees for snow removal with

     applications to be turned in to the Village Office by 4:00 p.m. on October 12, 2017.  Seconded by Trustee Cox.  Roll call was as

     follows:  Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth.  Nay:  None.

** Village Attorney Shirk reported that the audit is finished and copies will be delivered on September 20 or 21.

** Mayor Smith reported that Al only charged the Village $8.00/sq. ft. for sidewalks instead of the quoted $9.05.

** Mayor Smith also reported on the proposal from the Village auditor, Minor, Gilroy & Meade.  Their fee will be the same for 2018,

     $9000.00, with a $100.00 increase in each of the following 2 years.  Trustee Wirth made a motion to accept the 3-year contract,

     seconded by Trustee Weaver.  Roll call was as follows:  Wirth, Weaver, Wolf, Kuhnen, Cox, and Bright.  Nay:  None.

** Trustee Weaver made a motion to advertise to accept bids, due at the Village Office at 4:00 p.m. on October 10, to sell the road

     grader.  Seconded by Trustee Wirth.  Roll call was as follows:  Weaver, Wirth, Wolf, Kuhnen, Cox, and Bright.  Nay:  None.

** In August Denny Pate of Moring Disposal told the board that their rates would be increasing.  Trustee Cox made a motion to

     increase garbage rates $1.00 per billing cycle starting with the November bill.  Seconded by Trustee Kuhnen.  Roll call was as

     follows:  Cox, Kuhnen, Wolf, Bright, Weaver, and Wirth.  Nay:  None.  This results in an increase from $16.00 to $17.00 bimonthly.

** The Board discussed changing a yield sign at 5th Street and 10th Avenue to a stop sign.  This change requires an ordinance so

     Attorney Shirk will bring the necessary paperwork to act on this change to the October meeting.

** Trustee Kuhnen brought up the old “Erie Ag” building on 12th Street.  Mayor Smith will talk to the owner.  No other action taken at

     this time.

** Trustee Kuhnen made a motion to extend Doug Farran’s leave of absence through December 31, 2017.  Trustee Cox seconded. 

     Roll call was as follows:  Kuhnen, Cox, Wolf, Bright, and Wirth.  Nay:  Weaver.

** Trustee Kuhnen made a motion to approve the Christmas parade for December 2, 2017.  Trustee Cox seconded.  Roll call was as

     follows:  Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth.  Nay:  None.

** Public Works employee Derek Ward brought up the condition around the sewer plant.  There are trees that need to be removed

     and some fencing that may need to be replaced.  No action taken.

** At 8:54 Trustee Kuhnen made a motion to adjourn, seconded by Trustee Bright.  Roll call was as follows:  Kuhnen, Bright, Wolf,

     Cox, Weaver, and Wirth.  Nay:  None.

 

August 29, 2017

 

The Board of Trustees met in adjourned session in the Village Office in the Village of Erie on August 29, 2017.  President Marcia Smith called the meeting to order at 6:30 p.m.  On roll call the following Trustees were found present:  Kurt Wolf, Kathy Kuhnen, Becky Cox, Ella Bright, Chad Weaver, and Jeff Wirth.

 

**  Evaluations were discussed.

**  Which roads should be patched before winter was discussed.  Trustee Cox made a motion to

     accept Stichter Construction & Excavating’s bid for asphalt work on 5th Street, between 9th &

    10th Ave., 6th St. by Tom Lyle’s, and the high school corner at 7th Ave. for a total not to exceed

     $8700.00, and was seconded by Trustee Bright.  Roll call was as follows:  Cox, Bright, Wolf,

     Kuhnen, Weaver, and Wirth.  Nay:  None.

**  Mosquito spraying will continue.

**  Trustee Kuhnen will suspend Doug Farran’s cell phone to save $20.00 per month.

**  New school zone and truck route signs were discussed.  No action was taken.

**  A new sidewalk on 9th Ave. where the old Police Station was torn down was discussed.

     Replacing it was tabled until 2018.

 

At 7:35 Trustee Cox made a motion to adjourn, seconded by Trustee Bright. Roll call was as follows:  Cox, Bright, Wolf, Kuhnen, Weaver, and Wirth.  Nay:  None.

 

August 17, 2017

 

The Board of Trustees met in adjourned session in the Village Office in the Village of Erie on August 17, 2017.  The meeting was called to order by President Marcia Smith at 6:30 p.m. and on roll call the following Trustees were found present:  Kurt Wolf, Kathy Kuhnen, Becky Cox, Ella Bright, Chad Weaver, and Jeff Wirth.

**  The Board discussed roofing proposals from Sterling Commercial Roofing, Beckwith Commercial

     Roofing, Boss Roofing, and Hammer Construction.  They decided to waive the bidding process

     and Trustee Wirth made a motion to accept the proposal from Sterling Commercial for a cost of

     $34,000, which includes the gutter.  Trustee Weaver seconded.  Roll call was as follows:  Wirth,

     Weaver, Wolf, Kuhnen, Cox and Bright.  Nay:  None.

**  At 7:06 Trustee Kuhnen made a motion to go into closed session to discuss personnel.  Seconded

     by Trustee Cox. Roll call was as follows: Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth. Nay: None.

**  At 7:53 Trustee Kuhnen made a motion to return to open session, seconded by Trustee Cox.  Roll

     call was as follows:  Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth.  Nay:  None.

**  The Board discussed road patching and still has questions they would like answered.  They

     tabled a decision until another adjourned meeting.

**  President Smith will look at the Village’s ordinance regarding the process of homeowners paying

     for sidewalk replacement/repair when the homeowner wanted the sidewalk torn up for a

     project.

**  Trustee Wirth made a motion to hire Joel Papineau for temporary, part-time employment as

     project manager/laborer to renovate the new village hall at $25.00 per hour with no benefits or

     overtime, and starting on August 28, 2017.  Trustee Cox seconded.  Roll call was as follows: 

     Wirth, Cox, Wolf, Kuhnen, Bright, and Weaver.  Nay:  None.

**  Signage for a truck route that will avoid the triangle was discussed.  No action was taken.

**  The new sidewalk in front of the Village Hall, where it meets the existing sidewalk was discussed.

     There is a noticeable dip where the new section meets the old section.  Trustee Weaver

     wondered why the project engineer signed off on the job when the sidewalk is not level.

     President Smith will call Cindy at Missman’s and let her know the Board is not happy with the

     quality of that section and another spot by the Post Office and see if Missman’s will back up

     their work.

 

Trustee Kuhnen made a motion to adjourn to August 29, 2017 at 6:30 p.m., with Trustee Bright seconding.  Roll call was as follows:  Kuhnen, Bright, Wolf, Cox, Weaver, and Wirth.  Nay:  None.

 

 

August 8, 2017

 

The Board of Trustees met in regular session in the Village Office in the Village of Erie on August 8, 2017.  The meeting was called to order by President Marcia Smith at 6:30 p.m. and on roll call the following Trustees were found present:  Kurt Wolf, Kathy Kuhnen, Becky Cox, Ella Bright, Chad Weaver, and Jeff Wirth.

 

**  A motion to approve the July 11, 2017 minutes was made by Trustee Kuhnen and seconded by

     Trustee Cox.  Roll call was as follows:  Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth.  Nay:  None.

**  Trustee Wirth made a motion to approve the Treasurer’s report for July 2017 and seconded by

     Trustee Bright.  Roll call was as follows:  Wirth, Bright, Wolf, Kuhnen, Cox, and Weaver.  Nay:  None.

**  Trustee Bright made a motion to approve payment of the monthly bills, seconded by Trustee Kuhnen.  Roll    

      call was as follows:  Bright, Kuhnen, Wolf, Cox, Weaver, and Wirth.  Nay:  None.

**  Sales Tax for April 2017 was $7,717.25 and recycling for June 2017 was 31,200 pounds.

**  Denny Pate from Moring Disposal was at the meeting to discuss their rate increase of 2.2% which amounts to

      $.52 per household.  The last increase was in October 2015.

 

At 6:40 p.m. Trustee Kuhnen made a motion to go into closed session to discuss personnel, seconded by Trustee Wirth.  Roll call was as follows:  Kuhnen, Wirth, Wolf, Cox, Bright, and Weaver.  Nay:  None.

At 7:20 Trustee Bright made a motion to return to open session, seconded by Trustee Cox.  Roll call was as follows:  Bright, Cox, Wolf, Kuhnen, Weaver, and Wirth.  Nay:  None.

 

Police Report

**  Chief Lukehart presented information on a continuing education class offered by the Public Agency Training

      Council that meets all the CE requirements for his position.  Trustee Kuhnen made a motion to approve the

      cost of $325.00 for the class plus 2 nights lodging, mileage, and $40.00/day for meals.  Trustee Cox seconded.

      Roll call was as follows:  Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth.  Nay:  None.

**  The new computer is in and has GPS and a camera.

 

Public Works Report

**  Picked up the new mosquito sprayer and have used it.  It works great.

**  Took the dump truck to Spencer’s in Morrison for its yearly inspection.  There is a lot of work that needs to be

     done on the truck.

**  A lot of short power outages lately resulted in the water tower and sewer plant shutting off each time.  Derek

      met with Dan to discuss this problem.  They called Mississippi Valley pump to put in an Omni System that

      will  call Shaun and Derek to notify them of an outage at the sewer plant.  Rod Cady is going to hook up a

      battery back up at the water tower.  With the battery back up they will no longer have to reboot every-

      thing each time the power flickers.

**  The computer Shaun priced for the sewer plant did not come with Microsoft Office.  Installing it will cost an

      additional $156 and put the cost of the computer over the $500 limit.

**  Shaun is going to have Mississippi Valley look at the chlorine alarm system at the water plant while they are

      in town.

 

**  Trustee Kuhnen made a motion to allow the Public Works Dept. to buy the programs they need for the sewer

      plant computer at a cost not to exceed $200, for a total limit of $700.00.  Trustee Cox seconded.  Roll call was

      as follows:  Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth.  Nay:  None.

**  Trustee Weaver made a motion to approve Mississippi Valley Pump, Inc.’s quote of $4250.00 for a float

      control panel at the Sewer Plant.  Trustee Wolf seconded.  Roll call was as follows:  Weaver, Wolf, Kuhnen,

      Cox, Bright, and Wirth.  Nay:  None.

 

Fire Hydrant Bids – for 114 hydrants

                  **  Kuhlmier Painting  -  $25,650.00 for 114 hydrants, starting in spring 2018

**  Johnson Contracting Co., Inc.  -  $43,135.00

**  Weaver Industrial, Inc.  -  $19,722.00

 

Trustee Wolf made a motion to accept Weaver Industrial, Inc.’s bid to sandblast and paint the hydrants by October 15th for $19,722.00.  Trustee Bright seconded.  Roll call was as follows:  Wolf, Bright, Kuhnen, Cox, and Wirth.  Abstain:  Weaver.  Nay:  None.

 

Street Patchwork Bid

                  ** Stichter Construction & Excavating was the lone bid and some information needs to be clarified. 

                      This will be tabled until the adjourned meeting on August 17.

**  Trustee Kuhnen made a motion to pass ordinance 713 to borrow $408,000.00 at 2.9% for 10 years from Erie

      State Bank.  Trustee Cox seconded.  Roll call was as follows:  Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth.

      Nay:  None.

7:50 – Trustee Wolf left on an ambulance call.

**  Trustee Kuhnen made a motion to approve ordinance 714 “Solid Waste Disposal” with the changes discussed.

      Trustee Weaver seconded.  Roll call was as follows:  Kuhnen, Weaver, Cox, Bright, and Wirth.  Nay:  None.

      Trustee Wolf was absent.

**  Trustee Cox made a motion to donate $35.00 to the County Line Cruisers’ car show.  Trustee Kuhnen

      seconded.  Roll call was as follows:  Cox, Kuhnen, Bright, Weaver, and Wirth.  Nay:  None.  Trustee Wolf was

      absent.

**  Lorelie, from USDA, let President Smith know that on July 24 the state engineer approved everything

      regarding the loan for painting the water tower and taking care of the nitrates.  This was a big hurdle that

      needed to be cleared.

**  The roof on the new village office was discussed.  We need more information/clarification so this was tabled

      until the August 17 adjourned meeting.

**  Public Works employee Shaun will take the dump truck somewhere to get another quote for all the repairs

      Spencer’s said were needed.

**  Trustee Cox asked Public Works employees Shaun and Derek if they were working toward their water/sewer

      certifications/licensing.  Shaun thinks he needs another year.  Derek needs 2 years.  She also mentioned low

      branches at the park that need to be trimmed or else the benches could be moved.

**  Trustee Bright thanked Shaun and Derek for the tour of the water tower and sewer plant.  She found it very

      interesting.

**  Trustee Kuhnen would like the board to look at the job description of different village positions.  Some jobs

      that need to be done are not included in anyone’s job description so the Village President/Trustees don’t

      know who to ask to take care of an issue. 

**  Shaun and Derek were informed that, legally, the Village needs to tax their performance bonus due to its

      amount.

 

At 8:15 Trustee Kuhnen made a motion to adjourn the meeting until August 17 at 6:30 p.m.  Trustee Cox seconded.  Roll call was as follows:  Kuhnen, Cox, Bright, Weaver, and Wirth.  Nay:  None.  Trustee Wolf was absent.

                 

 

July 11, 2017

 

The Board of Trustees met in regular session in the Village Office in the Village of Erie on July 11, 2017.  The meeting was called to order by President Marcia Smith at 6:30 p.m. and on roll call the following Trustees were found present:  Kurt Wolf, Kathy Kuhnen, Becky Cox, Ella Bright, Chad Weaver, and Jeff Wirth.

 

**  A motion to approve both the June 13, 2017 minutes and June 20, 2017 adjourned meeting minutes was

      made by Trustee Kuhnen and seconded by Trustee Cox.  Roll call was as follows:  Kuhnen, Cox, Wolf, Bright,

      Weaver, and Wirth.  Nay:  None.

**  Trustee Wirth made a motion to accept the Treasurer’s report for June and seconded by Trustee Kuhnen. Roll

      call was as follows:  Wirth, Kuhnen, Wolf, Cox, Bright, and Weaver.  Nay:  None.

**  Trustee Bright made a motion to approve payment of the monthly bills.  Trustee Kuhnen seconded the

      motion. Roll call was as follows:  Bright, Kuhnen, Wolf, Cox, Weaver, and Wirth.  Nay:  None.

**  Sales tax for February 2017 was $6,707.67 and March 2017 was $7,900.94.

**  Recycling for April 2017 was 23,720 pounds and May 2017 was 27,220 pounds.

**  The following thank-you notes were received: 

Dino and Teresa Adamson, for the Lantern, thoughts and prayers;

Erie Prom Students for the Village’s generous donation; and

Whiteside County Public Transportation for the Village’s generous support.

**  The Village received a $300.00 donation to the Cemetery Fund from Dr. Helen A. Jepson.  Teresa sent Dr.

       Jepson a Thank-you and a receipt.

**  At 6:37p.m. Trustee Kuhnen made a motion to go into closed session to discuss personnel.  Trustee Wolf

      seconded.  Roll call was as follows:  Kuhnen, Wolf, Cox, Bright, Weaver, and Wirth.  Nay:  None.

**  At 7:00 p.m. Trustee Kuhnen made a motion to return to open session.  Trustee Cox seconded.  Roll call was

      as follows:  Kuhnen, Cox, Wolf, Bright, Weaver, and Wirth.  Nay:  None.

 

 

**  Trustee Kuhnen made a motion to give both Shaun Meier and Derek Ward a $500.00 performance bonus for

      the extra responsibilities they have taken on.  Trustee Cox seconded.  Roll Call was as follows:  Kuhnen, Cox,

      Wolf, Bright, Weaver, and Wirth.  Nay:  None.

**  Shaun Meier and Derek Ward gave their Public Works Report.

--  Rod Cady installed a 2nd pressure switch that can turn the well and the chemical pumps on manually.

--  Sterling Controls came and the new operating system is up and running. Shaun and Derek would like

     to set up a way to alternate between well #2  and well #3 to blend the waters and reduce wear on

     the individual pumps.

--  Jackson’s came and cleaned out some manholes.

--  The landfill will take old 55 gallon drums of crack sealer.

--  A load of scrap has been taken to Larry’s.  There’s more that needs to be taken there.  Shaun is going

     to look into getting a scrap bin that they can toss into and when it’s full have Larry’s come and pick it

     up.

--  The storm drain by the Baptist Church had caved in.  It has been repaired and is draining better.

--  They helped Jason Zaagman with putting on a new ball valve at the old Other Place and gave him 3

     water meters for the building.  There is a water shut-off in the street in front of the old O.P. that is

     not functional and will have to eventually be replaced. 

--  A few loads of mulch have been taken to the park.

--  They met with Mississippi Valley about changing out the floats for the influent at the sewer plant.

--  Shaun met with Dan Helm from Water Solutions Unlimited, who was recommended by Dan Clark.

     Shaun felt he was very helpful and gave Shaun a lot of helpful information.

--  Shaun has looked at a couple computers for the sewer plant.

--  Dan Clark wants the fire hydrants flushed again.

--  They made a list of several spots in the village streets that need patching. 

 

Eastern Iowa Dust-Free Blasting will not be completing the fire hydrants.  He is  taking another job.  The thirteen (13) he sandblasted have been sprayed with a rust inhibitor and wrapped and we will not be charged for the work completed.

**  Trustee Kuhnen made a motion to accept the termination of Eastern Iowa Dust-Free Blasting’s contract and

      rebid the fire hydrant work by contacting contractors and advertising in the paper, using the same specs and

      giving Mayor Smith and Trustee Weaver the authority to set a “completed by” date. Trustee Bright seconded.

      Roll call was as follows:  Kuhnen, Bright, Wolf, Cox, Weaver, and Wirth.  Nay:  None.

**  Trustee Kuhnen made a motion authorizing Village employee, Shaun Meier, to purchase a computer for the

      sewer plant, not to exceed $500.00.  Seconded by Trustee Cox.  Roll call was as follows:  Kuhnen, Cox, Wolf,

      Bright, Weaver, and Wirth.  Nays:  None.

**  The replacement of 2 hydrants was discussed.  Shaun and Derek say they can handle the prep work.  They

      will need a third person to help set the new hydrants.  They were told to go ahead with the work and hire

      someone to help with the setting of the hydrants.  They will get the one by the fire station done first and see if

      there is time to get the second one done this year.

**  The mosquito sprayer was discussed.  Trustee Wirth made a motion to offer Cordova $7000.00 for their new

      sprayer and to give Mayor Smith the power to negotiate, not to exceed $7500.00.  Trustee Kuhnen seconded.

      Roll call was as follows:  Wirth, Kuhnen, Wolf, Cox, Bright, and Weaver.  Nays:  None.

**  Sidewalks were discussed.  Trustee Kuhnen made a motion to finalize the sidewalk work to include: 

809 12th Street, Ron Kuykendall

1006 7th Ave., FS lot

717 6th St., Cindy Berry

605 8th Ave., Jordan Bright

511 5th Ave., across from the Middle School, a new sidewalk,

700 8th Ave., Village Apartment driveways, and

904 Main St., Dan Majeski,

      not to exceed $12,000.00.  Trustee Wolf seconded.  Roll call was as follows:  Kuhnen, Wolf, Cox, Weaver, and

      Wirth.  Abstain: Bright.  Nays:  None.

**  A battery back-up for the well computer, purchase of a generator, the nitrate filtration system and the

      chlorine alarm in the water office were discussed.  No action was taken.

**  Grease traps were discussed.  It is in Ordinance #6-2-3D that the Village can ask businesses to install grease

      traps.   Trustee Weaver made a motion to require food establishments to install an approved grease trap

      interceptor within 90 days of receipt of the dated letter.  Trustee Bright seconded.  Roll call was as follows:

      Weaver, Bright, Wolf, Kuhnen, Cox, Wirth.  Nays:  None.

**  The Board will check Ordinance #6-2-3D to see if an annual inspection of grease traps is required.

**  Trustee Wirth made a motion to pass Ordinance #7-1-1, Prevailing Wage, with the revised rates and Trustee

      Weaver seconded.  Roll call was as follows:  Wirth, Weaver, Wolf, Kuhnen, Cox, and Bright.  Nays:  None.

**  Trustee Kuhnen made a motion to pass Ordinance #7-1-2, Appropriations, with the changes discussed.

      Trustee Wirth seconded.  Roll call was as follows:  Kuhnen, Wirth, Wolf, Cox, Bright, and Weaver.  Nays:

      None.

**  A food vendor ordinance was discussed.  No action was taken. 

**  A plan for the new village hall was discussed.  The roof is the first order of business.  Trustee Cox will work

      with Mayor Smith to gather information on the best way to deal with the roof.

**  Trustee Weaver made a motion to discontinue paying Doug Farran’s insurance premium after July.  Trustee

      Bright seconded.  Roll call was as follows:  Weaver, Bright, Wolf, Kuhnen, Cox, and Wirth.  Nays:  None.

**  There has been no word on the copier.  The UMC committees don’t meet until August.

**  Trustee Cox spoke with our gravedigger.  He wants to be contacted if there is a complaint so he can correct

      any problem.

**  Clerk Possley will post the golf cart regulations on the Village website.

**  Trustee Weaver made a motion to adjourn the meeting.  Seconded by Trustee Wolf.  Roll call was as follows:

      Weaver, Wolf, Kuhnen, Cox, Bright, and Wirth.  Nays:  None.

 

 

June 13, 2017

6:30 P.M.

     The Board of Trustees met in regular session in the Village Office on Tuesday, June 13, 2017.  Village President, Marcia Smith, called the meeting to order at 6:30 P.M.  President Smith called roll.  Trustees Kurt Wolf, Becky Cox, Chad Weaver, Ella Bright, and Jeff Wirth were present.  Kathy Kuhnen was absent.

     President Smith read a letter of resignation from Rose Morine.  Trustee Wirth made a motion to accept her resignation and Trustee Cox seconded.  Motion passed with no nay votes.  Trustee Bright made a motion to approve the hiring of Gail Possley for the position of Clerk.  Trustee Weaver seconded.  The motion was approved with no nay votes.  President Smith swore in Gail Possley as Village Clerk.

     President Smith presented a quote from MVP for the pump at the lift station by the fire station.  The motor has burned up.  It has been removed and the bid to repair the pump is $5705.00 and will take 3 weeks.  A new pump will cost $6875.00 and delivery time is one week.  The board agreed to the cost of a new pump and it will be added to this month’s bills.  Trustee Wirth made a motion to accept paying this month’s bills, seconded by Trustee Cox.  The motion carried with no nay votes. 

     At 6:38 Trustee Wirth made a motion to go into closed session to discuss personnel and the purchase of real estate.  Trustee Wolf seconded and the motion passed.  No nay votes.

     At 6:55 Trustee Bright made a motion to return to open session with Trustee Cox seconding.  Motion unanimously passed.

     Police Report:

     The department computer died and another one has been ordered.  Delivery will be in a couple weeks.  Chief Lukehart is very happy with our new officer.

     Public Works Report:

     The ditch by Ron Debuysere’s house has been dug out and the removed fill taken to build up the empty lot.  The high school drain project is finished. 

     Some testing is being done in Albany for now.

     The water leak along the highway was in the service line in the middle of the highway.  It took 3 days to repair the leak and the sidewalk in front of Ron Kuykendall’s house still needs to be repaired.

     VWC came to do drains.  About 40 have been vacuumed out, washed out, jetted out, and then vacuumed again.  The deep manholes were sucked down to the rocks, jetted out and the mud was sucked out. Most of the problem drains were taken care of.  There were problems with the jetter, which were taken care of, and it seems to be working now.  But, not as many drains were taken care of as planned.

     Shaun and Derek have been covering Doug’s work for 2 months and the village is happy with their work.

     Our mosquito sprayer is 20-25 years old and in poor shape.  Cordova has a new Typhoon sprayer, but no licensed operator, so they plan to sell it.  They paid $8000 and will sell for $7900 and deliver it to Erie.  Erie doesn’t need one immediately but will in the near future so the board was asked to think about the purchase and it will be revisited at the June 20, 2017 meeting.  Shaun is trying to do one day and one night spraying each week.

     Shaun and Derek are doing Doug’s work with Dan Clark checking on what they are doing.  Overtime has been authorized but they would like the board to consider more compensation for the extra work they are doing.  The Board is happy with their work and will take additional compensation under consideration.

     Rod Cady is contacting the Sterling company to come to Erie and show how the automatic operating system that switches the wells works.  Rod is also putting in a float switch.  If the automatic system stops working the guys will be able to operate it manually.

     Bid Opening:

     One bid for $300.00 was received from Gary Bright for the boat docks.  Trustee Weaver made a motion to pass an ordinance to accept his bid.  Trustee Wolf seconded.  Roll Call:  Weaver- yea, Wolf – yea, Cox – yea, Bright – abstained, Wirth – yea.  Motion carried.

     Two bids were received for the hydrant painting.

  • Weaver Industrial, Inc.’s bid was for $153 per hydrant, with a minimum of 50 hydrants (of 114 total).
  • Eastern Iowa Dust-Free Blasting’s bid was $13,141 for all 114 hydrants ($115.27 per hydrant).

     Both companies used the same specifications with a Sherwin-Williams coating that should last 15 years.

     Trustee Weaver made a motion to accept the bid from Eastern Iowa Dust-Free Blasting to clean and paint 114 hydrants for $13,141 pending certification of liability insurance.  Trustee Wolf seconded and the motion passed with no nay votes.

     The sidewalk and curb replacement bid was discussed.  Al and Randy’s Construction will remove the sidewalk, haul away, replace, and backfill for $9.05/square foot ($5.97 in 2016).  A 6-inch curb will cost $75.00/running foot for labor and material, for an approximate cost of $7500 for the approximate 100 feet of curb.  The work needs to be completed by July 7.

     This decision was tabled until the June 20, 2017 meeting so we have the exact length of the curb to be replaced and will know the exact cost.

     Attorney Bill Shirk informed the Board that the EPA requires a ratified contract for Daniel Clark to maintain the sewer and water systems.  He is licensed and an independent contractor, not an employee of the village.  He will not receive benefits, and there will be no withholding.  He will receive a 1099 tax form.  He has done this job for 1 ½ months for free.  The contract is for $1200/month and he will come to Erie twice a week to perform specifically stated duties.

     Trustee Bright made a motion to ratify a contract with Daniel Clark for one year with both sides given a 30-day bailout.  Trustee Wirth seconded and the motion passed with no nay votes.

     Mayor Smith informed the Board of Mike Mudge’s electric aggregate report regarding the cost of street lighting for one year.  Com Ed’s annual bid is $0.03807/ kWh for an estimated annual cost of $4,971.49.  Constellation offers the rates of $0.03408/kWh with a one-year contract agreement, $0.03315/kWh with a two year contract and $0.03275/kWh with a three year contract.  Mr. Mudge said a lot of towns go with a two-year contract.  If the village goes with Constellation for two years it will save $600-$700 annually for just doing paperwork.

     Trustee Weaver made a motion to authorize President Smith to sign a 2-year contract with Constellation for dusk to dawn street lighting.  Trustee Wirth seconded and the motion passed with no nay votes.

 

     The Board discussed the purchase agreement for a property.  The purchase price is $105,000.00.  The seller will pay the first installment of 2016 taxes.  The village will pay the 2nd installment of the 2016 taxes and all of 2017’s taxes.  There is no earnest money down and close will be by the end of June 2017.  The Village will purchase the property as is/where is, pay for the title insurance and the recording of the deed.  Attorney Shirk will be preparing the deed for an additional cost.

     Trustee Cox made a motion to pass the ordinance authorizing the purchase of the building at 704 Main Street, Erie, according to the terms of the contract.  Trustee Weaver seconded and the motion passed with no nay votes.

     Mayor Smith informed the Board that appointments and committees would be assigned at the next meeting (June 20).

     There was discussion regarding a new truck for the village.  Larry at Turpin’s in Dubuque, who does state bidding, has a 2012 Dodge 3500 with 18,000 miles, a salt spreader and plow available for $33,000.00.

     There was also discussion of a 4-5 year old copier that United Methodist Church has available.  Mayor Smith is going to gather more information.

     The Board needs to consider a food truck ordinance.

     Trustee Weaver made a motion to accept, as written, the minutes for the regular May 9, 2017 and the special May 22, 2017 board meetings.  Trustee Wirth seconded and the motion passed with no nay votes.

     Trustee Weaver made a motion to approve paying Doug Farran’s health insurance through the month of July and then re-evaluate the insurance situation at the July meeting, and start an unpaid leave of absence for three months starting today (June 13, 2017).  Trustee Cox seconded and the motion passed with no nay votes.

     Attorney Shirk is going to check the Village’s ordinances and check with Whiteside County Health regarding grease traps.

     Mayor Smith asked both banks to give us quotes for the building purchase.  Erie State Bank approved a loan of $400,000.00 to purchase and rehab the building.  It would be a ten year fixed rate of 2.9%.  Payments can be set up monthly/quarterly/ annually.  Estimated fees are:  appraisal - $1000, bank - $350 and title company - $1200.

     First Trust offered a 5 year balloon loan at 2.68% that will then be renegotiated or a ten year fixed rate of 3.33%.  They have a $750.00 maximum for loan fees.  Mayor Smith will check to see if this fee covers appraisal, title, etc.

     Trustee Weaver made a motion to adjourn tonight’s meeting to Tuesday, June 20, at 6:30 P.M.  Trustee Cox seconded and the motion passed.

     The meeting adjourned at 8:43 P.M.

 

VILLAGE OF ERIE

JUNE 20, 2017

 

     The Board of Trustees met in an adjourned session in the Village Office in the Village of Erie on June 20, 2017.  The meeting was called to order by President Marcia Smith at 6:30 p.m. and on roll call the following Trustees were found present:  Kurt Wolf, Kathy Kuhnen, Becky Cox, Ella Bright, Chad Weaver, and Jeff Wirth.

     An engineer from Missman, Inc. conducted the street work bid opening this morning.  Two (2) bids were received.

                 Civil Constructors, Inc., Freeport, IL

                        Base Bid – Albany St./8th Ave. (RR-Main St.)     $72,387.15

                        Alt. Bid - Main St. (8th Ave. – 150’ N/E)              $37,042.20

                                                                                    TOTAL       $109,429.35

 

                 Valley Construction Co., Rock Island, IL

                        Base Bid – Albany St./8th Ave. (RR-Main St.)     $75,422.70

                        Alt. Bid - Main St. (8th Ave. – 150’ N/E)              $54,456.20

                                                                                    TOTAL       $129,878.90

 

     Missman’s recommended that the Village award the contract to Civil Constructors, Inc. for the Base + Alternate as listed above, contingent upon IDOT concurrences for use of MFT funds.

     Trustee Weaver made a motion to accept Civil Constructors, Inc.’s Base Bid. Trustee Kuhnen seconded.  Roll call was as follows:  Weaver, Kuhnen, Wolf, Cox, Bright, and Wirth; Nay:  None.

     Trustee Weaver made a motion to accept Civil Constructors, Inc.’s Alternate Bid. Trustee Kuhnen seconded.  Roll call was as follows:  Weaver, Kuhnen, Wolf, Cox, Bright, and Wirth; Nay:  None.

     Trustee Weaver made a motion to accept Civil Constructors, Inc. to replace the curb from the bank drive to Main Street at a cost of $45.00 per linear foot.  Trustee Cox seconded. Roll call was as follows:  Weaver, Kuhnen, Wolf, Cox, Bright, and Wirth; Nay:  None.

     Sidewalk replacement was discussed.  Three sections, located at 809 12th St., 717 6th St., and 1006 7th Ave. have to be replaced since they were torn up for sewer and water repairs.  Several others have been suggested.  Trustee Cox made a motion to accept the bid from Al and Randy’s Construction, Inc., of Morrison, for $9.05 per square foot with additional sidewalks to be determined at the July meeting.  Trustee Kuhnen seconded. Roll call was as follows:  Cox, Kuhnen, Wolf, Bright, Weaver, and Wirth; Nay:  None.

     There was one (1) bid for the purchase of the Village’s 1994 Ford F350 pick-up truck with plow from Bright’s Auto Body for $950.00.  Trustee Wirth made a motion to accept the bid.  Trustee Wolf seconded.  Roll call was as follows:  Wirth, Wolf, Kuhnen, Cox, Weaver; Abstain:  Bright; Nay:  None.

     The Board discussed Code 6-2-3D regarding grease traps.  It is in our ordinances that the Village can make the decision of who needs to have a grease trap and not everyone has to be required to have a grease trap.  P.J.’s and Pink Pony do not have grease traps.  The board will gather more information on the cost of installing a grease trap and continue the discussion at the July meeting.

     The new pump has been installed at the Fire Station.

     The mosquito sprayer was discussed again.  Village employee Shaun Meier will contact Mug-A-Bug and find out the cost of a new machine like the one Cordova is looking to sell.  He will also look for other distributors that sell the same machine to see what their cost is.

     Village employee Shaun Meier reported that Jackson’s is coming on Wednesday, June 21, to clean out the two (2) manholes near the drainpipe that was put in by the high school.

     The Village learned that the fees quoted by Erie State Bank were higher than they will actually be.  Trustee Wirth made a motion to accept the bid for the loan on the property at 704 Main Street, Erie, from Erie State Bank for $400,000, to purchase and rehab the building, for 10 years at 2.9% with the associated $250.00 in fees.  Trustee Cox seconded.  Roll call was as follows:  Wirth, Cox, Wolf, Kuhnen, Bright, Weaver; Nay:  None. 

     The Board continued its discussion on the 5 year-old copier that Erie United Methodist Church has available.  It is a Xerox Work Center 7120.  There is approximately $1000.00 worth of toner and/or supplies, also.  Trustee Wirth made a motion to offer EUMC $250.00 for the copier and supplies.  Trustee Weaver seconded.  Roll call was as follows:  Wirth, Weaver, Wolf, Kuhnen, Cox, Bright; Nay:  None.

     Shaun Meier reported that the Sewer Dept. got a scale so they can know exactly how much chlorine is in the tank and a ph probe for both the water and sewer.  The Village can now do the testing that is being done in Albany.  President Smith gave approval for the purchases.

     Dan Clark also recommends that the Sewer Plant have its own computer.  There is a program available to keep track of readings for water and sewer.  The readings would no longer have to be written down on a sheet of paper.  Shaun was asked to get some prices on a basic computer that will work for use at the sewer plant.

     At 7:12 Trustee Kuhnen made a motion to go into closed session to discuss personnel.  Trustee Wolf seconded.  Roll call was as follows:  Kuhnen, Wolf, Cox, Bright, Weaver, Wirth; Nay:  None.

At 7:29 Trustee Kuhnen made the motion to return to open session.  Seconded by Trustee Wolf.  Roll call was as follows:  Kuhnen, Wolf, Cox, Bright, Weaver, Wirth; Nay:  None.

     Trustee Kuhnen made a motion to approve the following appointments and committees:

Appointments

Village Attorney – William R. Shirk

Mayor Pro-tem – Jeff Wirth

Treasurer – Doug Wherry

Police Chief – Will Lukehart

ESDA Officer – Will Lukehart

Building Inspector – Tod McCullough

Building Inspector Pro-tem – Tom Border

Cemetery Sexton – Steve Possley

Cemetery Sexton Pro-tem – Tom Border

Freedom of Information Officer (FOIO) – Gail Possley

 

Committees

Finance – Ella Bright and Kathy Kuhnen

Streets – Kurt Wolf and Kathy Kuhnen

Police – Chad Weaver and Kurt Wolf

Garbage – Kathy Kuhnen and Becky Cox

 Sidewalks and Park – Becky Cox and Jeff Wirth

Cemetery – Becky Cox and Ella Bright

Sewer and Water – Jeff Wirth and Chad Weaver

     Trustee Bright seconded the above motion.  Roll call was as follows:  Kuhnen, Bright, Wolf, Cox, Weaver, Wirth; Nay:  None.

     rustee Cox made a motion to accept the resignation of Tom Border from the Zoning Board.  Trustee Bright seconded.  Roll call was as follows:  Cox, Bright, Wolf, Kuhnen, Weaver, Wirth; Nay:  None.

     Trustee Wolf made a motion to accept the appointment of Jason Neels to fill the term of Tom Border on the Zoning Board.  Trustee Kuhnen seconded.  Roll call was as follows:  Wolf, Kuhnen, Cox, Bright, Weaver, Wirth; Nay:  None.

     The Village received a letter from the State of Illinois stating that $16,791.56 in local sales tax has been erroneously reported to the Department for the Village of Erie.  This money needs to be paid back to the State of Illinois so the State will reduce twenty-three (23) future payments by $700.00 and one (1) payment by $691.00.  The State would provide no information on where the sales tax came from or when it was reported.  President Smith has filled out a form to try and get more information from the State of Illinois.

     Trustee Weaver questioned a $250.00 payment to Stichter Construction & Excavating.  They were called in because of a water issue at the Baptist Church.  It has yet to be determined if the Village needs to be reimbursed by the church.  Mayor Smith will clarify this at the July meeting.

     Because of a chlorine leak in Albany, IL that sent an employee to the hospital, Shaun Meier was told to be sure and let the Board members know if something is not working or is needed to keep Erie Village workers safe.

     At 7:42 p.m. Trustee Weaver made a motion to adjourn the meeting.  Trustee Wolf seconded.  Roll call was as follows:  Weaver, Wolf, Kuhnen, Cox, Bright, Wirth; Nay:  None.

 

 

 

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